High Salary: Office Manager – Business Processes

7 days ago

Galway, Ireland TOBIN CONSULTING ENGINEERS Full time

Overview

We are currently seeking an experienced and highly organised Office Manager to join our Galway office on a 12-month contract, starting in January 2026. This is a full-time, office-based role reporting directly to the Director of Finance. The Office Manager will play a key role in ensuring the smooth and efficient running of day-to-day operations, supporting internal teams and liaising with external service providers.

The Office Manager will be responsible for overseeing administrative functions, coordinating office services, and ensuring the workplace operates efficiently and professionally.

Key Responsibilities

- Oversee and support all administrative duties to ensure efficient office operations.
- Coordinate annual leave schedules with the receptionist.
- Maintain accurate and comprehensive records, including archived documentation.
- Provide administrative support to the Health & Safety Officer.
- Liaise with the caretaker and manage external service providers (e.g. cleaners, contractors, tradespeople).
- Schedule meetings, maintain calendars, take minutes, format documents, and prepare reports.
- Manage car park permits and office supplies for Galway, Limerick, and Sligo offices.
- Coordinate with IT on office equipment and communication systems.
- Support HR and IT with new joiner setup, including desk allocation, starter packs, and induction.
- Assist the Managing Director with appointments and event coordination.
- Manage accommodation bookings for senior staff and organise training events.
- Schedule servicing of office equipment (air conditioning, coffee machines, plumbing, etc.).
- Liaise with the building management company on facilities-related matters.
- Carry out other ad hoc duties as assigned by the Director of Finance.

Requirements

- 3–5 years’ experience in an administrative or office management role.
- Strong organisational skills with the ability to manage multiple priorities and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
- Strong interpersonal skills and the ability to build effective working relationships.
- Ability to handle confidential information with discretion and professionalism.

This is a great opportunity to join a collaborative and supportive team in a key operational role. If you are a proactive and detail-oriented professional with a passion for organisation and efficiency, we would love to hear from you.

If you feel that this role is something you may be interested in and would like an opportunity to discuss the matter further please forward a C.V. tohr@tobin.ie

TOBIN

Galway: Fairgreen House, Fairgreen Rd, Galway, H91 AXK8, Ireland Tel: (091) 565 211 Dublin: Block 10-4, Blanchardstown Corporate Park, Dublin 15, D15 X98N Ireland Tel: (01) 803 0401 Castlebar: Market Square, Castlebar, Co. Mayo, F23 Y427 Ireland Tel: (094) 902 1401 Limerick: Unit 4, Crescent Court, St. Nessan’s Road, Dooradoyle, Limerick V94 V298 Ireland Tel: (061) 976 262 Sligo: First Floor, Carroll House, 15/16 Stephen Street, Sligo F91 ADK4 Ireland Tel: (071) 931 8844 Email: info@tobin.ie

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