Apply Now: Building Surveying Administrator

4 hours ago

Dublin, Ireland Land Development Agency Full time

About The Land Development Agency

The Land Development Agency (LDA) is a key Government Commercial Semi-State Body that delivers social and affordable housing on State and other lands. It is overseen by an independent board of directors and the Government has committed to providing the LDA with €1.25 billion of equity which is drawn as required. The LDA has commenced construction on various state sourced lands and is currently working on direct delivery projects that can deliver over 5,000 homes. It is also delivering affordable housing by working with the private sector on an initiative called ‘Project Tosaigh’, which will yield a further 5,000 homes. Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter, the Digital Hub in Dublin, and Sandy Road in Galway.

Role Overview

This is a diverse role offering the right candidate an opportunity to work on a wide range of transformative projects across the country and will include technical administration support and data management related to Building Surveys, Facilities & Asset Management, Stock Condition Survey Data, Compilation of Digital Safety File/O & M’s. You will be working within the Asset Management Team reporting to the Senior Building Surveyor and supporting the Delivery & Long-Term Management of Cost Rental, Social, & Affordable Housing.

The ideal candidate will have Construction or Property Administration experience and demonstrate a good level of technical administration acumen. You will assist with the acquisition, construction, and management of a large residential rental portfolio but importantly will need to be a team player with the drive, work ethic and adaptability to respond to the exciting challenges of the LDA mandate. The role will suit an ambitious and enthusiastic individual wishing to advance their career by entering the organisation at an early phase of its establishment with a view to exploring management opportunities as the LDA grows.

Role Purpose/Duties:

- To carry out administration duties from The LDA Dublin.

- Maintenance of records, drawings and data sheets issued for new and existing projects by Consultants, Agents, & Contractors.

- To update, maintain and manage the Asset Management Database, including Guidance Documents, Statutory Servicing & Compliance, Stock Condition Survey Data, Building Defects Reporting.

- Maintaining Digital Safety Files & Building Manuals.

- Compiling building reports using Power BI and other business analytics tools.

- Working collaboratively across the organisation and with external stakeholders.

- Preparing, operating, and updating document control procedures in line with the Company’s document management systems.

- Preparing and presenting reports and presentations, ensuring such reports are submitted in a timely manner, production documents using MS Word, MS Excel, MS PowerPoint, MS Visio.

- Maintaining an awareness of and contributing to new policies, legislation and directives in relation to building control and the implications of these new policies.

- To audit projects and ensure effective administration of record files through gap analysis.

- Other duties as may be required based on the evolving operational requirements of the LDA.

Person Specifications/Requirements:

- At least 2 years’ experience in a similar role such as:

- Technical Administration, in the Asset Management, or Construction Sector.

- Local Authority, AHB, Non-Profit, or Property & Surveying.

- Experience with Common Data Environments (CDE’s) & Document Management Systems (DMS).

- Experience with BCAR, Digital Safety Files, Operation & Maintenance (O&M’s).

- Willingness to undertake further education or professional development commensurate with the role.

- SCSI/CIOB or other professional body membership desirable.

Skills:

- Proficient in Microsoft Office, SharePoint, and experience of other Construction & Property related IT systems desired.

- Planning & Organisation skills and ability to manage a varied workload.

- Knowledge and familiarity of BCAR, Safety File / O & M’s Compilation, Stock Condition Data.

- Knowledge and familiarity Building Surveying, Asset Management, or Housing Association procedures.

- Ability to gather, manage and review technical data related to Construction and Property.

- Ability to work effectively as part of a team and independently.

- Ability to work with people in an effective manner and manage relationships with a range of stakeholders.

To apply:

Closing date for applications Friday 27th September 2024.

The Land Development Agency (LDA) is an equal opportunities employer. We are committed to promoting and supporting a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation.

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