Grade 3 Clerical Officer New

2 weeks ago

Galway, Galway, Ireland CPL Full time
Clerical Officer

Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based by the Racecourse Business Park.

RESPONSIBILITIES

· Supporting the SEO in all administrative needs

· Preparing of HR Forms

· Ability to work in a fast paced environment

· Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices

· Processing orders in respect of Janitorial items and Oil requests

· General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc

· Minute taking as required

· Dealing with queries by phone, email and post

· Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts

· Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings

· Any other duties as assigned by the Staff Officer/Senior Executive Officer

· Scheduling clinics

· Processing claim forms

· Processing and issuing Primary Medical Certs to people with disabilities

· Sending out clinic appointment letters

· Keeping the client database up-to-date

REQUIREMENTS

· Proficient with Microsoft Office; Word, PowerPoint and Excel

· Previous experience within HSE

· Strong typing skills is essential.

· Dictaphone typing is desired but not essential.

· Excellent communication, organisational and presentational skills.

· Attention to detail, prioritisation and deadline orientated.

For more information, please email [email protected]

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