Meetings & Events Executive

About Us

O'Callaghan Collection is a thoughtfully curated and design led collection of 5 Irish family-owned and managed luxury boutique hotels located in the heart of Dublin and Gibraltar city centres.

Each boutique hotel has its own unique identify that reflects its location and offered guest experience. Our properties are continually being developed in order to exceed evolving customer expectations.

Our philosophy centres around tailored guest and client solutions. We prioritise personalised service and experience over a one-size-fits-all approach.

We recognise that excellent customer outcomes are directly tied to the satisfaction and engagement of our employees. Therefore, our approach to attracting and retaining talent is centred around creating a workplace culture that values and supports our staff.

We seek talented people, visionaries who want to make their mark by helping to create something truly spectacular, who want to know that their opinions count, and their contributions are valued.

We strive to provide our employees with a challenging and rewarding work environment that encourages personal and professional growth. We offer comprehensive training and development programs to help our team members achieve their career goals and stay up to date with industry trends.

In addition to investing in our employees' career development, we also prioritise their well‑being and work‑life balance.

We offer competitive compensation packages, flexible scheduling, and a range of employee benefits and perks.

Our goal is to attract and retain top talent in the industry who share our commitment to excellence and passion for providing exceptional service to our guests.

If this sounds like you, we’d love to connect.

We are Caring|Proud|Accountable|Determined.

Benefits

- Free use of our fully equipped gym

- Your Birthday as an extra paid day off

- Enhanced holidays with service

- Rewards programme

- Refer a friend - up to €500 reward

- Discounted room stays - friends and family

- Discounted F & B when you are a guest in any of our hotels

- The opportunity to progress - 4 Hotels in Dublin city and a Hotel in Gibraltar

- Tax saver for travel tickets

- Bike to work scheme and a safe place to leave your bike.

Role Summary

The Meetings and Events Executive is responsible for planning, coordinating, and executing events including conferences, corporate meetings and social events across the four O’Callaghan Collection properties. This role requires a proactive individual who thrives in a fast‑paced environment and is dedicated to creating memorable experiences for clients and attendees.

Key Responsibilities

Event Planning and Coordination

- To collaborate with clients at enquiry stage to understand their event objectives, budgets, and specific requirements.

- To prepare detailed bespoke proposals in line with the client’s objectives.

- To conduct timely follow up on proposals to clarify details, address any questions, negotiate when appropriate and demonstrate professionalism and an appetite to convert the business.

- To conduct regular site inspections including pre‑inspection preparation, identifying key focus areas and conducting a post inspection follow up.

- Provide detailed event information to the operations team including event briefing meetings, updates and post event debriefs.

Post-Event Tasks

- Conduct post-event evaluations, gather feedback from clients and attendees, and identify areas for improvement.

- Settle any outstanding payments and reconcile refunds, deposits etc.

- Conduct a team debrief to discuss what went well and areas for improvement.

- Maintain positive relationships with clients and suppliers for future opportunities.

- When appropriate, identify prospective clients from databases, previous events etc and target for potential business.

Skills and Competencies

- Exceptional organisational and project management skills.

- Strong interpersonal and communication skills, both written and verbal.

- Proficient in event management software such as Cvent, Opera and CRM tools.

- Basic proficiency in Canva, Photoshop, or other design software for creating event materials.

- Good commercial understanding to assist in achieving financial targets.

- Creativity and problem‑solving abilities for unexpected challenges.

- Ability to multitask and prioritise effectively under pressure.

Experience

- 2 years’ experiencein a similar role or industry.

Working Conditions

- Office based role.

- Hours are 09:00‑17:30, Monday to Friday. However, flexibility may be required to facilitate site inspections etc.

Location

- The office is located at The Merrion Building, Merrion Street Lower, Dublin 2.

Career Progression Opportunities

- We offer a range of training and development programmes to nurture our team.

#J-18808-Ljbffr