Accounts Payable Assistant

1 week ago

Wexford, Ireland Amber Springs Hotel Full time

Accounts Payable Assistant- Gorey, Co. Wexford Amber Springs Hotel is a luxury 4 star family owned, family friendly hotel based in Gorey, Co. Wexford. We are currently recruiting for an experienced Accounts Payable Assistant. This is a full time role working office hours in the hotel. Reporting directly to the Accounts Manager and Financial Controller, you will be responsible for assisting in the running of a very busy accounts department to ensure completeness and accuracy of Accounts information . Responsibilities: The specific responsibilities of this role include but not limited to Processing a large volume of invoices average 500 per month onto the Sage accounting system by coding to the correct nominal account. Validating invoices by checking prices to purchase orders and price lists and delivery quantities to signed goods receipt note or job card. Highlighting price variances to Accounts Manager and prepare a credit request and chase credit note. Ensuring that all purchases have been ordered in accordance with Company policy. Reconciling creditor ledgers to supplier statements. Monthly reconciliation of accounts and month end statements. Processing monthly payment runs within agreed credit terms with each supplier. Reconciling and posting transactions for credit cards. Processing employee expenses and ensuring they are paid in line with agreed deadlines. Helping with the Vat return process. Bank Reconciliations. Investigating and resolving supplier queries in a timely manner. Preparing Electronic payments for authorisation. Posting intercompany sales invoices and chasing payment. Assist with required reporting and year end audits as required and pricing stock sheets. Cash counts and reconciliation back to till reads to record and report variances. Analysing complementary sales and reporting of same Ensure petty cash float is maintained. Assisting with month end processes. Support and cover holiday periods in accounting team as required. Any other adhoc duties in keeping with the requirements of the accounting department. Requirements Previous Experience as an AP desirable. Accounting technician qualification would be an advantage. Proficient in MS packages ie Excel, Word, Outlook. Excellent Numeric, analytical skills and attention to detail. Demonstrate a high degree of discretion and confidentiality. Team worker with strong interpersonal skills and ability to communicate effectively at all levels in and outside the company. Ability to multi-task, skill in establishing priorities and managing workloads within a fast paced accounting department in order to meet deadlines. Ability to be flexible and to adapt and work effectively with a variety of situations or individuals from other departments. Professional who is experienced and dependable with discretion , enthusiasm, and a positive attitude to work. Closing Date for Receipt of applications 10th November. Send cover letter and cv to

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