Accounts Receivable Administrator-Dublin City University

Unijobs DAC are currently recruiting an Accounts Receivable Administrator to work within Dublin City University (DCU). The role is initially anticipated to be 3 months initially in duration with a strong chance of extension thereafter for a longer period. The rate of pay is between €22.21-€23.17 per hour, but will be determined based on the candidate's experience. The position is full-time working 35 hours per week at the Glasnevin Campus, but once training has successfully been completed, there will be an option to work 2 days remotely. Overview of the department The Finance Office has overall responsibility for the financial environment within the University and provides a comprehensive range of services to DCU Faculties, Schools, Research Centres, Professional Support Departments and the DCU Commercial Group of Companies. The role will be accountable for providing administration support for a range of activities within the Accounts Receivable Function of the Finance Office and the University as a whole, as part of the Accounts Receivable team. Role Profile Reporting to the Accounts Receivable Team Lead, the role will work closely with other Finance Office teams, departments, and schools across the University, as well as external stakeholders. Duties and Responsibilities: The duties and responsibilities of the role include, but are not restricted to, the following activities: Ensure timely and accurate invoicing to customers, both domestic and international, in line with underlying contracts, and the University's policies and procedures. Ensure tax compliance procedures are followed as part of invoicing protocols. Provision of tax clearance and PSWT status to accountable and other bodies/agencies. Ensure financial and operational controls are applied within the Accounts Receivable function. Follow credit control procedures to ensure timely collection of amounts owed from customers. Assist Team Lead with month end close, ensuring the relevant controls, reconciliations and reports are completed on Agresso, in accordance with month end procedures and protocols. Ensure sales orders, funds allocation to the customer account, as well as matching funds received to sales invoices, is being completed on a regular basis throughout each month, to ensure up-to-date reporting to the business units and management. Assist Team Lead with the implementation of continuous improvements to the accounts receivable function and service provision, including technology led solutions. Actively engage with internal stakeholders (including Faculties, Research Centres, Finance Research Team), to ensure that invoices are raised, and the collections process is streamlined and co-ordinated. Providing cover for other tasks within the team as required. Any other duties that may be assigned to the role. Qualifications and Experience Essential Experience: Proven working experience in accounts receivable, credit control, or similar finance role. The applicant will have strong MS Excel skills. Desirable Experience: The applicant will have experience with financial systems. The applicant must have excellent communication and interpersonal skills and strong attention to detail. A conscientious approach to work would be expected. Other important attributes would include: Excellent written and oral communication skills and be mindful of the differing requirements of a diverse University setting. Excellent interpersonal skills and ability to collaborate and build positive relationships with other colleagues and external stakeholders. Ability to work flexibly, effectively and under pressure to ensure tasks are finalised to strict deadlines. Strong attention to detail to ensure completeness and accuracy of information. Self-motivated and proactive, with the ability to organise, co-ordinate and progress the tasks associated with the role on an independent basis. Ability to work effectively on an individual basis and as part of the team, aiding colleagues when required, and ensuring services are delivered in accordance with the University's requirements. An active interest in learning new processes and systems. Experience in customer service. The role may change in line with Unit / University requirements and developments. The successful candidate will be expected to show flexibility in line with any changes which may occur. Unijobs DAC is an equal opportunities employer. Skills: Accounts Receivable Finance Credit Control.