Maintenance Co-Ordinator

Key Responsibilities

Main Tasks (due to the importance of associate flexibility, associates may be required to carry out other duties in addition to these functions)

- Coordinating the workflow and documentation of Planned Maintenance (PM) and Work Orders (WOs).
- Coordination of day-to-day maintenance activities both of internal and external resources using SAP S/4 HANA ensuring activities are closed out in a timely manner.

- Build and evolve a database of Planned Maintenance activities, Planned Calibration activities & Spare Parts.

- Organise physical stores and conduct periodic counts of spares.

- Overview of workflow through the Maintenance Team.

- Collation of Work Orders by Type to generate scopes of work: Equipment Repairs, Production Support, Process Improvements, Root Cause Analysis, Insulation, Building Maintenance, Painter, Plumber, Electrical.

- Work levelling of PMs / Cals across Technician Team.

- Reporting on closure rates.

- Escalation of overdue schedules.

- Liaising with Production Planners/Supervisors to agree on windows for works.

- Recognising the urgency of tasks and separating reactive and proactive requirements.
- Co-ordinate tasks and assist in the measurement of performance of maintenance works.
- Work with Engineering Director & Maintenance Lead to investigate causes of breakdown and identify and implement corrective action to avoid recurrence.
- Assist with investigating and documenting procedural and operational deviations.
- Assist with assuring compliance with all regulatory requirements as related to equipment maintenance functions.
- Ensure the optimum efficiency of work effectiveness.
- Arranging for repairs, such as complete overhauls, replacement of defective valves, gaskets, or bearings, motors, pumps, or fabrication of new parts.
- Coordinating & supervising vendor maintenance activities.
- Assist with ensuring safe and efficient hands-on maintenance with strict adherence to SOP's, cGMP's, and quality standards.
- Assist with ensuring a safe work environment is maintained by adherence to Safety Systems, e.g. LOTO, permit to work, Method Statements / Risk Assessments.
- Liaise with suppliers to ensure spares are stocked correctly.
- Perform other tasks, analysis, and special projects as assigned.
- Manage and maintain all relevant documentation ensuring that reporting is current, and company procedures are being adhered to.

Skills and Experience Required

- 3-5 years on-the-job experience as Maintenance Planner / Coordinator.
- Experience of SAP S/4 HANA essential.
- Completion of Mechanical, Electrical or Instrumentation apprenticeship or NCEA Diploma or equivalent in Mechanical, Electrical or Instrumentation Engineering desired.
- On-the-job experience in the maintenance profession including good mechanical, electrical or instrumentation skills.
- High level of attention to detail with the ability to work both independently and as part of a team.
- Organised, methodical, tidy, and the ability to manage workload in a structured way.
- Ability to work in a team environment and communicate well.
- Knowledge of engineering/process instrumentation.
- Knowledge of non-manufacturing processes, utilities, and systems that support the overall running of the plant.

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