![Signature Aviation Limited](https://media.trabajo.org/img/noimg.jpg)
Part-time Operations Administrator SNN
3 days ago
Operations Administrator
Part-time Contract (3 days a week, 8 hours per day)
Shannon
Role Info:
An exciting opportunity to report to the General Manager, in effectively co-ordinating all administration duties related to the Shannon operation, in line with both business and Airport Authority procedures.
- Competitive Salary Package
- Plus Benefits Package & Training
- Key Skills: Exceptional Customer experience, Aviation / Airport knowledge, Full Driving Licence
Who we are:
We provide VIP services to business and private aircraft customers. Our businesses provide specialist on-airport support services, including refuelling and ground handling, to the owners and operators of private, business, military and commercial aircraft.
We are a global business operating from more than 400 individual locations across North America, UK, Mainland Europe and Asia. We are committed to continuing to be an equal opportunities employer.
Main Responsibilities:
- Ensure that all customer invoices are completed, posted and filed in a timely manner, advising the General Manager and Finance Manager of any incomplete transactions for month end. Assist in completing the weekly financial reports.
- Process customer handling requests for the operation, co-ordinating all third party requirements, slot applications and inputting data to advise the relevant airport departments of our arrivals and departures.
- Maintain and update the customer contracts file under the guidance of the General Manager ensuring accuracy of invoicing in line with agreed rates.
- Inputting customers Tailwins details into the system and maintaining a spreadsheet of same.
- Inputting of Business Cards collected into E-Survey system.
- Assist in keeping the Office, Reception and Lounge in good condition and ensuring adequate stock levels of supplies, including stationary are maintained.
- Co-ordinate with colleagues and the General Manager to ensure that uniform standards are maintained in accordance with company policy.
- Reconciliation of petty cash and vehicle fuel uplift spreadsheets.
- Complete any other duties as allocated by the General Manager to assist in the operation.
Knowledge, Skills and Experience:
- Full and clean driving licence.
- Proficient with general Microsoft programmes e.g. Word, Outlook, and Excel.
- Previous experience of working in an Operations Department is essential.
- Good communication skills, be a team player and an innovator.
- Self-motivated with good time management skills.
- Ability to work accurately under pressure in an operational environment.
- Strong customer service focus.
- Flexibility of start and finish times within the shift pattern to include overtime, with time given back in lieu.
- Excellent communication skills.
- Ability to work both office-based and out on the ramp.
- A willingness to work overtime to cover leave and busy periods.
- Strong attention to detail.
- Comfortable working with numbers.
- Excellent personal presentation.
- Fluent in English.
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