Workplace Experience Coordinator

About Us: Notion helps you build beautiful tools for your life’s work. In today's world of endless apps and tabs, Notion provides one place for teams to get everything done, seamlessly connecting docs, notes, projects, calendar, and email—with AI built in to find answers and automate work. Millions of users, from individuals to large organizations like Toyota, Figma, and OpenAI, love Notion for its flexibility and choose it because it helps them save time and money. In-person collaboration is essential to Notion's culture. We require all team members to work from our offices on Mondays and Thursdays, our designated Anchor Days. Certain teams or positions may require additional in-office workdays. About the Role: Notion is excited to operate as an in-person company across our global offices (San Francisco, New York, Dublin, Hyderabad, Seoul, Tokyo, Sydney, London, Paris & Munich). We believe that creative magic happens when we're collaborating in-person. We also believe that being in the same physical space is the key to building a lasting culture. We're looking for a Dublin-based Environment Workplace Coordinator who shares our vision, and is excited to help create a warm and welcoming experience for employees and guests. The right candidate will report to our International Workplace Manager, loves to create delightful experiences for employees, possesses a "no-job-is-too-small" attitude and brings a creative spark. This is an in-person role based in our EMEA HQ, Dublin that will require you to be in the office 5 days a week. What You'll Achieve: - Office Experience: Create a welcoming, friendly, and professional office environment, ensuring the office feels like home for employees and guests. - Office Management: Oversee day-to-day operations in the office, including deliveries, space planning, decor, stock and waste management, mailroom, and office supplies. - Proactive Problem Solver: Identify potential issues before they arise and implement effective solutions to maintain a seamless office environment. - Global Alignment: Collaborate with the global environment team to maintain a consistent Notion feel and culture across our global offices. - Vendor Management: Maintain relationships with external vendors, including cleaning services, maintenance contractors, and food/beverage providers. - Culture Builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognised. - Safety & Security: Partner with security team to ensure workplace safety and compliance, assessing risks and make informed decisions regarding employee health and safety. - Onboarding: Coordinate and help facilitate company onboarding for EMEA to ensure new hires get off to a great start at Notion. - Event Management: Organise world-class events, including office celebrations, cultural traditions, affinity group initiatives. Skills You'll Need to Bring: - 2+ years of workplace or event management experience. - Creative mindset with an innovative approach, always seeking fresh ideas to surprise and delight employees. - Strong emotional intelligence (EQ) and proven ability to build relationships with individuals at all levels of the organization. - Flexibility to adapt and switch between various responsibilities. - Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos. - Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication. - Event experience: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite. - Ability to juggle multiple tasks simultaneously and seamlessly transition between different responsibilities. - Discreet: Demonstrated ability to maintain complete confidentiality on all business matters. We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you. Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know. By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy. #LI-Onsite #J-18808-Ljbffr