▷ [Apply in 3 Minutes] Operations Administrator, County Kildare

3 weeks ago

Dublin, Ireland Leinster Appointments Full time

Leinster Appointments is currently recruiting for an Operations Administrator in Co. Kildare.

This is a permanent, full time role.

Salary up to €33,000 plus benefits (pension and health insurance)

Fully office based

Process and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance.

Generate reports and align them with job numbers to support invoicing accuracy.

Maintain visa records, update the visa database, and liaise with service providers, consultants, government agencies, customers, and embassies.

Act as the main point of contact for travel, project briefings, operational processes, and procedures.

Maintain and update operations databases, personnel trackers, job schedules, travel logs, customer files, end-user files, feedback forms, and timesheets.

Develop and expand job briefings by using feedback and pre-brief information, ensuring these are logged in the database.

Support the smooth running of daily operations while adhering to company processes and continually identifying improvements.

Arrange travel for field personnel — including flights, accommodation, and car hire — in a timely and efficient manner.

Adapt quickly to last-minute changes and urgent travel requirements.

Record all travel details in the travel log and relevant databases.

Monitor passport renewals and assist with visa applications for assigned engineers and projects.

The Person

- Third level qualification or equivalent experience.
- Proactive self-starter who can take ownership and use initiative to make sound judgements and decisions autonomously.
- Highly organised with excellent time management skills and the ability to juggle multiple tasks.
- Excellent interpersonal and communication skills (both verbal and written), dedicated to providing the highest level of service.
- Record of high achievement and delivery.
- Must have excellent proficiency in Microsoft Office suite.

Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate’s knowledge or consent.

By applying, you are giving consent for Leinster Appointments to contact you about this job or similar positions.

I have read and agree with the Leinster Appointments Privacy Policy I agree

#J-18808-Ljbffr

  • Operations Administrator, County Kildare

    4 weeks ago

    Dublin Pike, Ireland Leinster Appointments Full time

    Leinster Appointments is currently recruiting for an Operations Administrator in Co. Kildare. This is a permanent, full time role. Salary up to €33,000 plus benefits (pension and health insurance) Fully office based Process and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance. Generate reports and align...

  • Operations Administrator, County Kildare

    2 weeks ago

    Dublin, Ireland Leinster Appointments Full time

    Leinster Appointments is currently recruiting for an Operations Administrator in Co.Kildare.This is a permanent, full time role.Salary up to €33,000 plus benefits (pension and health insurance)Fully office basedProcess and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance.Generate reports and align them...

  • (Apply in 3 Minutes) Document Controller

    3 weeks ago

    Dublin Pike, Ireland Flynn Full time

    Join to apply for the Document Controller role at Flynn Join to apply for the Document Controller role at Flynn Flynn is a first-generation construction company with operations across Ireland, UK and Northern Europe. We specialize in Critical Environments such as Data Centres, Life Sciences, Aviation, High Value Manufacturing and Critical...

  • ▷ (Apply in 3 Minutes) Phlebotomist - ROI

    3 days ago

    Dublin, Ireland Bluecrest Health Full time

    Bluecrest Wellness County Dublin, Ireland Field Operations Company Description An organisation with a strong purpose, vision and goal - we're all about living health confident. Position €23,152.50 per year (OTE on top, expenses and overtime) We would be looking to recruit people from various areas in and around: Ashbourne, Maynooth, Trim, Kinnegad,...

  • ▷ [Apply in 3 Minutes] Chief Operations Officer

    3 weeks ago

    Dublin, Ireland Executive Edge Full time

    Head of Operations / COO Our client, a leading representative body, are looking to recruit a Head of Operations to join their leadership team. The organisation supports their members through advocacy, networking, advice and sector-wide initiatives. Their members at the heart of everything they do, and they are committed to delivering high-value services,...

  • ▷ Apply in 3 Minutes! Senior Project Manager

    3 weeks ago

    Dublin Pike, Ireland AtkinsRéalis Full time

    Join to apply for the Senior Project Manager - Transportation role at AtkinsRéalis 1 week ago Be among the first 25 applicants Join to apply for the Senior Project Manager - Transportation role at AtkinsRéalis Get AI-powered advice on this job and more exclusive features. AtkinsRéalis one of the world’s leading providers of engineering...

  • ▷ Apply in 3 Minutes! Operations Administrator Dublin

    1 week ago

    Dublin, Ireland APCOA PARKING UK Full time

    Overview The Role Operations Administrator - 40 Hrs per week (Monday to Friday) Location: Parkwest Business Park, Dublin 12 Are you a detail-oriented person with a passion for keeping things running smoothly? We are on the lookout for an Operations Administrator to join our Head Office team and be the heartbeat of our office operations. If you thrive in...

  • Funds Company Secretary

    3 weeks ago

    Dublin, Ireland Link Personnel Services Full time

    A Large Law Firm in Dublin 2 has a vacancy for a Funds Company Secretary. The ideal candidate with have 2-3 years' experience in a Company Secretarial role and will be Grad ICSA / CGI qualified or ideally fully qualified. The Company Secretary provides a full range of services to clients including incorporation services, corporate governance advice, ongoing...

  • Specialist Clerk Ii

    2 weeks ago

    Dublin, Ireland Alameda County Full time

    IntroductionThis is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.Reinstatement: Pursuant to Civil Service Rule ****: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years...

  • Personal Assistant, County Kildare

    4 weeks ago

    Dublin, Ireland Leinster Appointments Full time

    Leinster Appointments is currently recruiting for a permanent, full time Personal Assistant role in Co.Kildare.Fully office basedSalary up to €60,000 depending on experienceServe as the Co-Founders and Co-CEOs right hand, managing their daily schedule, appointments, and correspondence with internal and external stakeholders.Prepare and edit documents,...