Operations Administrator, County Kildare

5 days ago

Dublin Pike, Ireland Leinster Appointments Full time

Leinster Appointments is currently recruiting for an Operations Administrator in Co. Kildare.
This is a permanent, full time role.
Salary up to €33,000 plus benefits (pension and health insurance)
Fully office based
Process and secure approval for travel invoices, expenses, and timesheets, preparing invoicing packs for Finance.
Generate reports and align them with job numbers to support invoicing accuracy.
Maintain visa records, update the visa database, and liaise with service providers, consultants, government agencies, customers, and embassies.
Act as the main point of contact for travel, project briefings, operational processes, and procedures.
Maintain and update operations databases, personnel trackers, job schedules, travel logs, customer files, end-user files, feedback forms, and timesheets.
Develop and expand job briefings by using feedback and pre-brief information, ensuring these are logged in the database.
Support the smooth running of daily operations while adhering to company processes and continually identifying improvements.
Arrange travel for field personnel — including flights, accommodation, and car hire — in a timely and efficient manner.
Adapt quickly to last-minute changes and urgent travel requirements.
Record all travel details in the travel log and relevant databases.
Monitor passport renewals and assist with visa applications for assigned engineers and projects.
The Person Third level qualification or equivalent experience.
Proactive self-starter who can take ownership and use initiative to make sound judgements and decisions autonomously.
Highly organised with excellent time management skills and the ability to juggle multiple tasks.
Excellent interpersonal and communication skills (both verbal and written), dedicated to providing the highest level of service.
Record of high achievement and delivery.
Must have excellent proficiency in Microsoft Office suite.
Leinster Appointments is committed to providing a professional service where all CVs are kept confidential and will not be submitted to any third parties without candidate’s knowledge or consent.
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