Office Manager
5 days ago
We offer a work environment that rewards performance and a culture where our people can thrive professionally and personally.
The range of professional disciplines we offer include finance, design and construction, project management, commercial development, asset management and operations, as well as a variety of corporate support functions.
In keeping with our values, we encourage a diverse workplace built on respect and fairness.
We regularly survey our staff so that they have the opportunity to share their views and working experiences, and to suggest ways in which we can continue to improve our business and workplace environment. Plenary is a recognised Inclusive Employer 2023–2024.
Leadership and culture
We are committed to building future leader readiness, providing growth opportunities to develop leaders that are trusted and empowered to maintain our high performance culture and create impact.
Flexibility
We recognise the importance of flexible work arrangements in attracting and retaining a diverse and inclusive workforce.
While we work to outcomes, we understand the way individuals work to achieve these outcomes will vary and evolve.
We encourage our people to share their flexible work experiences as they continue to shape the future of work.
We understand the importance of holistic wellbeing. We are committed to creating and maintaining a workplace that supports our employees' physical, mental and emotional needs.
This includes offering a range of physical and mental health and wellbeing initiatives, employee benefit programs and volunteering days.
We are committed to ensuring you are successful in your current role as well as supported to develop into your next role.
We have targeted development for teams and individuals, building skills to adapt and support growth across all levels and geographies.
Employee benefits, rewards and recognition
Our employee benefits, and reward and recognition programs have been tailored based on where you work to allow us to remain competitive to attract and retain talent to Plenary.
Office Manager & Bid Coordinator
- Admin / Secretarial / Office Support
- Office Manager
- Europe
- Permanent / Full Time
7/3/2025
We are seeking a skilled and proactive individual to join Plenary as Office Manager and Bid Coordinator in our Dublin office.
The Company
Plenary is a leading specialised developer of long-term public-private partnership (PPP) projects and sustainable infrastructure developments. Plenary's team is led by the most experienced infrastructure investment professionals in the market, complemented by origination, delivery, and asset management teams with extensive experience across finance, commercial, construction, facility operations, and public sectors.
Why work for Plenary?
Plenary is a people business. We look for high-performing professionals with a commitment to excellence in the procurement, delivery, and management of public infrastructure. We offer a work environment that rewards performance and a culture where our people can thrive professionally and personally. In keeping with our values, we encourage a diverse workplace built on respect and fairness.
The Position
We are seeking an experienced and detail-oriented individual to join our team. The role will be responsible for:
- Acting as the first point of contact for visitors to the Plenary office
- Supporting the preparation of presentations, papers, agendas and other business documents
- Ensuring adequate supplies of consumables are stocked regularly
- Assisting in the coordination and delivery of bids and projects
- Coordinating all parties involved in the bid process to ensure everyone is aware of expectations and deadlines
- Formulating bid presentations and ensuring all proposals are formatted and comply with company brand guidelines
- Coordinating clarification questions (inward / outward) and monitoring responses
- Bid proposal data-room management and general document control
- Coordinating the production of presentation materials for the team, consortium and client
- Coordinating consortium, client workshops and meeting coordination
- Assisting in the monitoring and coordination of the preparation, review and finalisation of bid returnable documentation
- Responsible for the quality of all aspects of the bid, including written documentation and face-to-face presentations and ad hoc administration tasks as required
About You
The successful applicant will want to be part of a high performing multi-organisational team and thrive in a demanding yet fulfilling role, with a focus on meeting deadlines with high quality work. You will require a positive and proactive attitude, along with:
- Relevant tertiary qualifications in Communications, Marketing or Business or similar
- Desire to learn and become a skilled Bid Coordinator
- Excellent MS Office skills, specifically Word and PowerPoint
- A solid understanding of bid processes and principles
- Strong communication skills, both written and verbal
- An ability to work on own initiative, meet tight deadlines and balance priorities to achieve results
We are an equal opportunity employer. All applications will be handled with complete confidentiality, only short-listed applicants will be contacted. No recruitment agencies.
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