Assistant Board Secretary New

3 weeks ago

Dublin, Dublin City, Ireland CPL Full time
Our client the Land Development Agency (LDA) is a commercial, semi-State body that seeks to maximise the supply of affordable homes on public and other land in a financially sustainable manner, supporting the creation of thriving communities and delivering ongoing positive social impact. It is overseen by an independent board of directors and is funded with €5 billion of equity capital committed by the Government. It is also permitted to borrow up to €1.25bn

The LDA has commenced construction on a number of projects on State land and has a delivery pipeline in excess of 17,000 homes. It also works in partnership with the country's largest and most experienced homebuilders and will deliver a further 8,000 homes under the Government's Project Tosaigh initiative.

Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter, the Digital Hub in Dublin and Sandy Road in Galway.

Purpose of Role:

The Board Secretary function has responsibility:

(1) to provide strategic support to the Board in matters relating to governance and legal compliance, and to facilitate efficient administration of the Board and the Committees;

(2) to ensure that statutory company secretarial obligations of LDA group companies are complied with.

The Board Secretary function will be responsible for the following:

· For the meetings, co-ordinate the preparation of agendas and the preparatory papers, minutes, action tracker, decision log. Arrange for the upload of relevant papers and the management of timelines around this.

· Manage external company secretarial resources/contracts.

· Attend the meetings, take the minutes, maintain all appropriate records. Follow up on the Action Tracker.

· In respect of LDA and subsidiaries, co-ordinate statutory and regulatory filings, annual returns, accounts, etc in CRO. Maintain statutory books, including registers of members, directors, shareholders, etc

· Action relevant matters to ensure compliance with relevant statutory requirements and requirements set out in the Code of Practice for the Governance of Public Bodies.

· Ensure preparation of draft minutes and resolutions which are required by company law, where required for business operations and notify relevant stakeholders of decisions, where appropriate (incl. CRO where applicable)

· Assist the Board with revisiting the terms of reference and reserved matters, where appropriate – as and when business operations and the regulatory environment evolves.

· Arrange for the self-assessment of the Board.

Leadership

· Demonstrate a management style that encourages mentorship, teamwork, participation, communication, and service orientation.

· Provide leadership across the organisation focusing on business alignment, accountability for outcomes, and continuous improvement.

· Consciously create a workplace culture that emphasises the LDA's purpose, mission, vision, and values.

· Drive an integrated approach to all aspects of Board affairs across the agency.

Person Specifications / Key Requirements:

· Relevant qualifications to perform the role

· Third level degree in a relevant discipline

· Excellent insight into the broad secretarial landscape

· Insightful understanding of the needs of an organisation like the LDA

· Experience working as a Board Secretary or related role/s.

· Very strong leadership skills

· Excellent communicator

· Excellent stakeholder relationship management skills

· Very strong collaborator with ability to navigate in a multifunctional environment.

· Action oriented

To Apply:

Closing date for applications is the 13th March at 5pm.

The Land Development Agency (LDA) is an equal opportunities employer. We are committed to promote and support a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation.

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