Assistant Board Secretary

2 weeks ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time
Our client the Land Development Agency (LDA) is a commercial, semi-State body that seeks to maximise the supply of affordable homes on public and other land in a financially sustainable manner, supporting the creation of thriving communities and delivering ongoing positive social impact. It is overseen by an independent board of directors and is funded with €5 billion of equity capital committed by the Government. It is also permitted to borrow up to €1.25bn.

The LDA has commenced construction on a number of projects on State land and has a delivery pipeline in excess of 17,000 homes. It also works in partnership with the country's largest and most experienced homebuilders and will deliver a further 8,000 homes under the Government's Project Tosaigh initiative.

Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter, the Digital Hub in Dublin and Sandy Road in Galway.

Purpose of Role:

The Board Secretary function has responsibility:

1. To provide strategic support to the Board in matters relating to governance and legal compliance, and to facilitate efficient administration of the Board and the Committees.
2. To ensure that statutory company secretarial obligations of LDA group companies are complied with.

The Board Secretary function will be responsible for the following:

1. For the meetings, co-ordinate the preparation of agendas and the preparatory papers, minutes, action tracker, decision log. Arrange for the upload of relevant papers and the management of timelines around this.
2. Manage external company secretarial resources/contracts.
3. Attend the meetings, take the minutes, maintain all appropriate records. Follow up on the Action Tracker.
4. In respect of LDA and subsidiaries, co-ordinate statutory and regulatory filings, annual returns, accounts, etc in CRO. Maintain statutory books, including registers of members, directors, shareholders, etc.
5. Action relevant matters to ensure compliance with relevant statutory requirements and requirements set out in the Code of Practice for the Governance of Public Bodies.
6. Ensure preparation of draft minutes and resolutions which are required by company law, where required for business operations and notify relevant stakeholders of decisions, where appropriate (incl. CRO where applicable).
7. Assist the Board with revisiting the terms of reference and reserved matters, where appropriate – as and when business operations and the regulatory environment evolves.
8. Arrange for the self-assessment of the Board.

Leadership

1. Demonstrate a management style that encourages mentorship, teamwork, participation, communication, and service orientation.
2. Provide leadership across the organisation focusing on business alignment, accountability for outcomes, and continuous improvement.
3. Consciously create a workplace culture that emphasises the LDA's purpose, mission, vision, and values.
4. Drive an integrated approach to all aspects of Board affairs across the agency.

Person Specifications / Key Requirements:

1. Relevant qualifications to perform the role.
2. Third level degree in a relevant discipline.
3. Excellent insight into the broad secretarial landscape.
4. Insightful understanding of the needs of an organisation like the LDA.
5. Experience working as a Board Secretary or related role/s.
6. Very strong leadership skills.
7. Excellent communicator.
8. Excellent stakeholder relationship management skills.
9. Very strong collaborator with ability to navigate in a multifunctional environment.
10. Action oriented.

To Apply:

Closing date for applications is the 13th March at 5pm.

The Land Development Agency (LDA) is an equal opportunities employer. We are committed to promote and support a diverse and inclusive workforce, and we endeavour to provide reasonable accommodation.

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