Board Assistant, S Europe

2 weeks ago

Dublin, Dublin City, Ireland TD Full time

Board Assistant, TDS Europe

Board Assistant, TDS Europe

Remote type: Hybride

Location: Dublin, Ireland

Time type: Temps plein

Posted on: Publié il y a 5 jour(s)

Time left to apply: Date de fin: 16 mars 2025 (Il reste 30 jours pour postuler)

Work Location: Dublin, Ireland

Hours: 35

Line of Business: Administration

Pay Details: We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.

Job Description

POSITION: Board Assistant, TDS Europe

LEVEL & LOCATION: Level 5, Dublin, Ireland

SPECIFIC BUSINESS GROUPS: Office of Chief Operating Officer, TDS Europe

REPORTS TO: Director, Head of Governance, TD Securities Europe & Asia-Pacific

OVERALL RESPONSIBILITY: Support the directors of all relevant subsidiary boards in the region with regard to diary management and general board administration. Support the Head of Governance, TDS Europe & Asia Pacific with team administration as required. The role will also provide support, as required, to other London Control and Support Functions.

SPECIFIC GOVERNANCE TEAM RESPONSIBILITIES:

  • Responsibility for board diary management, in particular of external independent non-executive directors (INEDs) and general board administration with regard to all relevant subsidiary boards/committees in the region.
  • Acting as EA to and working closely with INEDs to schedule all UK and Ireland board and committee meetings, board training sessions, and regulatory meetings.
  • Coordinating internal and external meetings across different time zones and booking meeting rooms for physical meetings in Dublin and London.
  • Working closely with internal management and external parties (e.g., auditors or regulators) to schedule other regular touchpoints with INEDs.
  • Providing general support for INEDs such as answering HR/IT related queries, processing expenses, assisting with directors' travel requirements for meetings, registering INEDs for external or TD events etc.
  • Maintaining directors' information, such as email addresses, home addresses, timesheets, training records etc.
  • Working closely with global EAs to schedule quarterly regional Europe & Asia-Pacific Supervisory Committee meetings.
  • Liaising with administration and staff in the other TD regional offices.
  • Scheduling meetings for the EAP Governance team, including team meetings and meetings with other stakeholders, both internal and external.
  • Preparing quarterly timeline templates.
  • Preparing minute templates ahead of each meeting for preparation of minutes by EAP Governance team.
  • Maintaining EAP Governance calendar to ensure all key dates are recorded, including availability of directors and senior management, other key internal senior management meetings, deadline reminders for board submissions, deadlines for filing documents with registrars etc.
  • Monitoring the EAP Governance team inbox on a daily basis and allocating actions accordingly.
  • Maintaining EAP Governance team's administrative records, such as contact information for board paper contributors, EA lists etc.
  • Arranging team travel, processing expenses, team invoices. Managing team Technology requests, meeting room and desk bookings.

Support to London Support & Control Assistants:

  • Diary management.
  • Organizing and facilitating meetings.
  • Arranging domestic and international travel.
  • Processing and management of expense reports and invoices.
  • General administrative support to EA functions.
  • Maintaining private and confidential documents.

EXPERIENCE REQUIRED:

  • Experienced EA with Corporate Secretarial or Financial Services experience.
  • Excellent organisational skills and attention to detail.
  • Extensive experience of multiple diary management.
  • Experienced travel coordinator.
  • Strong interpersonal skills – ability to build strong relationships with individuals at all levels of an organisation, including senior management.
  • Ability to exercise discretion and maintain confidentiality.
  • Reliable and self-motivated.
  • Good initiative and proactivity, flexible.

Who We Are

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.

Our Total Rewards Package: Our Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs.

Additional Information: We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development: If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

Training & Onboarding: We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.

Interview Process: We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation: If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

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