Conference and Events Coordinator

2 weeks ago

Galway, Galway, Ireland beBeeMeeting Full time €40,000 - €60,000

Job Opportunity

We are seeking a highly organized and communicative professional to join our team as a Conference and Events Coordinator. This is an exciting opportunity to work in a fast-paced environment, selling and coordinating conferences, weddings, private dinners, lunches, and other private functions from the initial booking stage to the end of the specific event.

Key Responsibilities:

  • Coordinate Conferences, Meetings, Seminars, Weddings, Exhibitions, Product Launches, Private Dining, and other private functions from the initial booking stage to the end of the specific event.
  • Represent the Hotel at relevant events and showcases.
  • Build and maintain relationships with a wide array of customers.
  • Maximise revenue and guest satisfaction by responding to all Meetings & Events enquiries.
  • Ensure own function operates within budget constraints.
  • Negotiate food and beverage prices, function space, and hotel services within approved departmental guidelines.
  • Manufacture and issue contracts and quotations in a timely manner.
  • Plan, organise, and carry out site inspections and familiarisation trips as required.
  • Plan and conduct pre-event and post-event meetings with clients.
  • Supports the Sales teams in generating leads and referring business by analysing current business, denied business, and identifying potential new business through the office.
  • Ensure all administration work is complete, follow up calls, issuing contracts, responding to information requests.
  • Ensure appropriate billing, credit, and contract arrangements are made, in line with hotel policy, for all quotes, bookings, and contracts.
  • Liaises with the Accounts Payable Department regarding credit issues.
  • Assist in the preparation of the annual departmental operating budget and financial plans.
  • Weekly reporting to include yearly forecasting.
  • Monitor budget and upsell products and services while minimising waste to increase revenue.

Requirements:

  • Ability to prioritise in a fast-paced environment.
  • Team player.
  • Proficiency in Opera and Hotel Systems.
  • Accuracy and strong attention to detail.
  • Flexibility in day-to-day job demands, remain focused when priorities and practices change.

Working Hours: Monday to Friday

Location: Galway, Ireland

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