Estate Manager

1 week ago

Dublin, Dublin City, Ireland beBeeEstate Full time €60,000 - €80,000

Job Title: Estate Management Professional

We are seeking an experienced and proactive facilities manager to oversee the operation, maintenance, and management of a large complex. The successful candidate will be responsible for ensuring the complex is well-maintained, safe, and efficiently run.

Main Responsibilities:

  • Oversee day-to-day operations and maintenance of the entire complex, including residential, commercial, and public spaces.
  • Ensure all facilities are compliant with health, safety, and legal regulations.
  • Develop and implement preventive maintenance plans to avoid major repairs and downtime.
  • Coordinate repairs, installations, and upgrades for all areas of the complex.
  • Manage and supervise external contractors for maintenance and janitorial services.

Building Maintenance:

  • Ensure the proper functioning of all building systems.
  • Conduct regular inspections of residential apartments, commercial units, and carparks to identify and address issues promptly with the relevant team members.
  • Monitor the condition of the buildings exterior and interior to ensure they meet high standards of cleanliness and appearance.

Tenant And Resident Relations:

  • Address and organize a plan to resolve any tenant complaints, maintenance requests, and general inquiries.

People Management:

  • Assisting with the recruitment, onboarding, and training and supervision of personnel on the site.
  • Develop work schedules, assign duties, monitor progress, and support and assist the team to ensure targets are met.
  • Create a plan for good communication across the estate and help develop a team who take pride in the estate and develop it to its full potential.

Health & Safety:

  • Ensure compliance with all health and safety regulations and standards across all areas of the complex.
  • Conduct regular health and safety inspections and implement improvements as necessary.
  • Coordinate emergency procedures and ensure all safety equipment is operational and accessible.
  • Manage, document, and report on all accidents and incidents.

Carpark Management:

  • Oversee the efficient operation of carparks, ensuring a professional working relationship with carpark operators.
  • Implement policies to maximize space utilization and cleaning.
  • Address any issues or complaints related to the carpark facilities.

Reporting & Documentation:

  • Maintain accurate records of all maintenance activities, inspections, and repairs.

Key Skills & Qualifications:

  • A qualified facilities manager.
  • Minimum of 3 years of experience in facilities management, ideally within a mixed-use environment.
  • Strong knowledge of building systems, maintenance practices, and health and safety regulations.
  • Excellent communication and interpersonal skills, with the ability to manage relationships with tenants, contractors, and the general public.
  • Proven leadership, coordinating, and organizational skills, with the ability to prioritize and manage multiple tasks.
  • Ability to work under pressure and respond quickly to emergencies or urgent situations.
  • Experience with budget management and cost control.
  • Strong problem-solving skills and attention to detail.
  • Sustainability initiatives and energy management knowledge is a plus.
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