Support and Operations Specialist

1 week ago


Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

Abrivia Recruitment Specialists seeks a highly skilled Support and Operations Specialist to join our client, a global leader based in Dublin. This role offers a unique opportunity to leverage your administrative expertise and passion for operations to drive success in a dynamic and fast-paced environment.

About the Client:

Our client is a global leader based in Dublin, committed to delivering exceptional results and exceeding customer expectations. As a key member of the Executive Management Team, you will play a critical role in supporting the team's objectives and driving business growth.

Responsibilities:
  • Work closely with the Executive Management Team, acting as a proactive gatekeeper and managing schedules.
  • Support teams with administrative tasks such as organising team meetings, preparing reports, capturing minutes, tracking actions, and assembling presentations.
  • Manage emails, screen calls, handle inquiries, and action incoming communications.
  • Oversee diary management, travel arrangements, accommodation, transfers, and itineraries.
  • Prepare rooms for meetings and events, ensuring all spaces are pristine and ready for action.
  • Organise company events, from internal gatherings to external client and broker functions.
  • Be the first point of contact for visitors.
  • Manage post distribution, arrange couriers, and oversee the business taxi account.
  • Oversee team expenses.
  • Manage kitchen supplies and ensure efficient, cost-conscious inventory control.
  • Oversee the onboarding process for new employees.
  • Conduct quarterly checks of First Aid Boxes and support other health and safety requirements.
  • Ensure the office remains clean, functional, and well-maintained by coordinating with service providers for repairs and upkeep.
Requirements:
  • Experienced administrator with a proven track record in a busy office environment.
  • Excellent Microsoft Office skills and experienced with SharePoint and SAP.
  • Outstanding communication skills, capable of engaging at all organisational levels.
  • Excels in fast-paced environments and meets deadlines with ease.
  • Maintains the highest standards of discretion, confidentiality, and sensitivity.
  • Exceptional time management and multi-tasking skills.


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