Support and Operations Specialist
1 week ago
Abrivia Recruitment Specialists seeks a highly skilled Support and Operations Specialist to join our client, a global leader based in Dublin. This role offers a unique opportunity to leverage your administrative expertise and passion for operations to drive success in a dynamic and fast-paced environment.
About the Client:Our client is a global leader based in Dublin, committed to delivering exceptional results and exceeding customer expectations. As a key member of the Executive Management Team, you will play a critical role in supporting the team's objectives and driving business growth.
Responsibilities:- Work closely with the Executive Management Team, acting as a proactive gatekeeper and managing schedules.
- Support teams with administrative tasks such as organising team meetings, preparing reports, capturing minutes, tracking actions, and assembling presentations.
- Manage emails, screen calls, handle inquiries, and action incoming communications.
- Oversee diary management, travel arrangements, accommodation, transfers, and itineraries.
- Prepare rooms for meetings and events, ensuring all spaces are pristine and ready for action.
- Organise company events, from internal gatherings to external client and broker functions.
- Be the first point of contact for visitors.
- Manage post distribution, arrange couriers, and oversee the business taxi account.
- Oversee team expenses.
- Manage kitchen supplies and ensure efficient, cost-conscious inventory control.
- Oversee the onboarding process for new employees.
- Conduct quarterly checks of First Aid Boxes and support other health and safety requirements.
- Ensure the office remains clean, functional, and well-maintained by coordinating with service providers for repairs and upkeep.
- Experienced administrator with a proven track record in a busy office environment.
- Excellent Microsoft Office skills and experienced with SharePoint and SAP.
- Outstanding communication skills, capable of engaging at all organisational levels.
- Excels in fast-paced environments and meets deadlines with ease.
- Maintains the highest standards of discretion, confidentiality, and sensitivity.
- Exceptional time management and multi-tasking skills.
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