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Executive Support Assistant

2 weeks ago

Athlone, County Westmeath, Ireland beBeeAdministrative Full time €35,000 - €55,000
Job Title: Executive Support Assistant

Our client is seeking an experienced and highly skilled Executive Support Assistant to provide administrative support to senior management.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, possesses excellent organizational skills, and has a strong passion for delivering exceptional results.

  • A minimum of 2 years' experience in a similar role is required.
  • Strong attention to detail, professional communication, and execution are essential.
  • The ability to prioritize tasks with a high workload and meet tight deadlines is crucial.
  • Excellent organizational and time management skills are necessary.
  • Flexibility and adaptability are key qualities for this role.
  • Exceptional interpersonal skills are required to build strong relationships with stakeholders.
  • Proven administrative skills, including Microsoft Office Suite and Apple Suite proficiency, are essential.
  • Fast and accurate typing skills, with a focus on accuracy, are necessary.
Key Responsibilities:
  • Serve as the primary point of contact for senior management and other stakeholders.
  • Handle confidential and sensitive information with discretion.
  • Record meeting minutes and prepare pre- or post-meeting reports.
  • Prepare meeting packs and manage HR records for senior management personnel.
  • Approve and analyze departmental weekly/monthly time sheets.
  • Provide phone support to senior management.
  • Manage meeting bookings, venues, and greet clients when necessary.
  • Manage customer/business partner correspondence, including mail merges and queries.
  • Diary management and travel arrangements for senior management.
  • Carry out special projects as assigned and meet deadlines set by senior management.
  • Event management support.
  • Liaise with stakeholders and external bodies on various issues and complete assigned tasks.
  • Handle incoming and outgoing mail and draft responses to queries.
  • Perform general office duties, such as filing and opening mail.
  • Support other management team members as needed.