Financial Assistant

2 days ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €35,000 - €45,000
Job Title: Financial Assistant

We are seeking a skilled and organized individual to assist in managing our financial operations.

The successful candidate will be responsible for preparing and sending out invoices, monitoring and managing fee payments, and maintaining accurate records of payments and outstanding balances.

This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities
  • Billing and Fee Management: Prepare and send out invoices for program fees to parents/guardians.
  • Monitor and manage fee payments and ensure timely collection.
  • Maintain accurate records of payments, outstanding balances, and late fees.
  • Respond to parents' inquiries regarding program fees, billing issues, or payment options.
  • Assist parents in setting up payment plans or resolving payment-related issues.
  • Provide clear and accurate information on fees, payment deadlines, and available discounts.
  • Financial Record Keeping: Ensure all financial transactions related to the program are accurately recorded.
  • Maintain accurate and up-to-date records of all application fee transactions.
  • Track and update financial data in our billing system.
  • Assist in reconciling accounts, tracking payments, and identifying discrepancies.
  • Documentation and Compliance: Maintain all relevant fee and billing documentation in compliance with organizational policies and regulations.
  • Support the administration team in preparing for audits or other financial reviews.
  • Financial Reports and Summaries: Assist in preparing financial summaries and reports for management, outlining fees collected, outstanding balances, and overall financial status.
  • Help in projecting future fee requirements based on enrollment and participation rates.
  • Communication with Parents: Serve as the point of contact for fee-related issues, addressing any concerns raised by parents promptly and professionally.
  • Notify families about upcoming payments or any changes to the fee structure or billing schedules.
Required Skills and Qualifications
  • High school diploma or equivalent, with basic accounting or finance courses preferred.
  • Prior administrative experience, preferably in child care, afterschool, or educational settings.
  • Proficiency in Microsoft Office Suite (Excel, Word) and basic accounting software.
  • Strong organizational skills and ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both verbal and written.
  • High attention to detail, especially when dealing with financial data.
  • Ability to maintain confidentiality and handle sensitive information.
Benefits
  • Education Assistance Program
  • Career Progression Opportunities
  • Bike to work and tax-saver travel
  • Staff Well-Being Program for Mental and Financial Support
  • 23 days holidays + 10 Public holidays
  • Employee discount on childcare costs
  • Hybrid working model upon completion of probation period
Others

All successful candidates will need to go through a background check and provide valid identification.

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