Senior Workspace Experience Director

2 weeks ago

Dublin, Dublin City, Ireland beBeeCoordinator Full time €43,000 - €83,000

Job Title:

Senior Workplace Experience Coordinator


About the Role:

We are seeking a proactive and organized individual to join our team as a Senior Workplace Experience Coordinator. This role will report to our Workplace Experience Manager based in Vancouver, Canada, and partner with our Shanghai office.


Main Responsibilities:

  • Coordinate office maintenance requests, collaborating closely with vendors to ensure timely repairs and upkeep.
  • Provide regular status updates on projects and initiatives.
  • Manage mail, shipping, and office procurement processes to ensure smooth operations and timely vendor payments.
  • Organize office layout and maintain inventory to optimize space and resources.


Vendor Management & Facility Support:

  • Build and maintain strong relationships with external vendors.
  • Liaise with facility management vendors (e.g., cleaning, catering, security) to ensure smooth office operations.
  • Partner with IT to maintain and support office equipment.


Event Planning & Coordination:

  • Ensure effective management of Dublin meeting room calendars.
  • Organize offsite events, including travel, catering, AV, and venue logistics.
  • Serve as the main point of contact for internal events, ensuring clear communication with staff throughout planning and execution.
  • Oversee event logistics and budgets, ensuring timely invoicing and alignment with financial guidelines.


Team & Employee Support:

  • Build strong relationships with Dublin leadership to foster collaboration and innovation.
  • Partner with HR and Health & Safety teams to update and maintain office policies as needed, ensuring a safe and compliant work environment.
  • Assist in onboarding new hires, including IT setup and office tours, making their first day experience smooth and welcoming.
  • Address employee queries relating to workplace experience, office policies, and travel.
  • Provide support to remote employees within Europe.
  • Work within the annual budget, ensuring accurate and timely reporting of expenses.
  • Assist the Workplace Experience Manager with various projects to enhance the hybrid environment.
  • Support the studio with ad-hoc tasks to maintain an efficient and organized workspace.


Requirements:

  • 5+ years of experience in Office Management, Administrative Assistance, or Project Management.
  • Friendly, approachable demeanor with a customer-service attitude, ready to support employees and visitors alike.
  • Proficiency in MS Office (Excel, Outlook) and experience with purchasing and expense management systems like Oracle iProcurement.
  • Strong prioritization and workload management skills, with confident decision-making and initiative-taking abilities.
  • Experience conducting surveys and driving process improvement.
  • Comfortable working with a remote manager in a different time zone and building relationships with local leadership.
  • Ability to travel to Canada/USA, potentially for onboarding support.
  • Skilled in capturing meeting minutes and action items.


About Us:

We are a dynamic and innovative company that delivers unrivaled gaming experiences for the world to enjoy, together. We strive to create the most iconic brands in gaming and entertainment, driven by our mission to deliver fun and unforgettable entertainment for our player community.

],

  • Fs Tax Directors

    3 weeks ago

    Dublin, Dublin City, Ireland Director File Full time

    We are working with the head of FS tax to help hire a Financial Services Tax Directors and Associate Directors to join their rapidly growing financial services tax team.Our client is the fastest growing firm in Ireland and has over 3000 people in 10 offices across Ireland, the Isle of Man, Gibraltar, and Bermuda, with a presence in over 130 countries around...

  • FS Tax Directors

    3 weeks ago

    Dublin, Dublin City, Ireland Director File Full time

    We are working with the head of FS tax to help hire a Financial Services Tax Directors and Associate Directors to join their rapidly growing financial services tax team. Our client is the fastest growing firm in Ireland and has over 3000 people in 10 offices across Ireland, the Isle of Man, Gibraltar, and Bermuda, with a presence in over 130 countries around...

  • FS Tax Directors

    2 days ago

    Dublin, Dublin City, Ireland Director File Full time

    We are working with the head of FS tax to help hire a Financial Services Tax Directors and Associate Directors to join their rapidly growing financial services tax team.Our client is the fastest growing firm in Ireland and has over 3000 people in 10 offices across Ireland, the Isle of Man, Gibraltar, and Bermuda, with a presence in over 130 countries around...

  • Senior Brand Experience Director

    2 weeks ago

    Dublin, Dublin City, Ireland beBeeExperientialMarketing Full time €100,000 - €135,000

    Senior Account Director Job OpportunityAbout This RoleThis is a senior leadership position that oversees the development and execution of brand experiences. As a seasoned account director, you will lead cross-functional teams to deliver campaigns that drive business results.Key Responsibilities:Develop and implement innovative strategies that align with...

  • Dining Experience Director

    2 days ago

    Dublin, Dublin City, Ireland beBeeDirector Full time

    We are seeking an experienced Culinary Leader to oversee all catering and service operations for our clients on a full-time basis, contracted to 37.5 hours per week, Monday to Friday.As a Dining Experience Director, you will be responsible for ensuring our kitchens and service counters run smoothly and delivering exceptional food experiences. In return,...

  • Senior Account Director, Brand Experience

    4 weeks ago

    Dublin, Dublin City, Ireland Alliedglobalmarketing Full time

    Allied Global Marketingis a leading full-serviceentertainment,culture, andlifestyle-marketingagency.We build strategic campaigns for a diverse range of clients that connect audiences with experiences they love.Our team of experts captures the unique energy of each project with customized strategies that deliver on-target messaging and drive bottom-line...

  • Senior Account Director, Brand Experience

    2 weeks ago

    Dublin, Dublin City, Ireland Allied Global Marketing Full time

    Senior Account Director, Brand ExperienceDublin, Dublin, IrelandAllied Global Marketingis a leading full-serviceentertainment,culture, andlifestyle-marketingagency. We build strategic campaigns for a diverse range of clients that connect audiences with experiences they love. Our team of experts captures the unique energy of each project with customized...

  • Senior Director of Purchasing and Contracts

    2 weeks ago

    Dublin, Dublin City, Ireland The Panel Full time

    Senior Director of Purchasing and ContractsSenior Director of Purchasing and ContractsDirect message the job poster from The PanelBusiness Operations Manager at The PanelWe're looking for a strategic Senior Director of Purchasing and Contracts to shape and lead our global procurement vision — driving value and strengthening supplier partnerships.This is...

  • Director/Senior Director

    4 weeks ago

    Dublin, Dublin City, Ireland Fti Consulting, Inc Full time

    Director/Senior Director | Construction Solutions (Delay) | Forensic & Litigation ConsultingFTI Consulting is the leading global expert firm for organizations facing crisis and transformation.We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a...

  • Director/Senior Director

    3 weeks ago

    Dublin, Dublin City, Ireland FTI Consulting, Inc Full time

    Director/Senior Director | Construction Solutions (Delay) | Forensic & Litigation ConsultingFTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes...