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Administrative Support Specialist
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Pinewood Healthcare is a leading developer, manufacturer and marketer of healthcare products with a presence in the USA, UK, Ireland, Switzerland, France, Mexico, Russia and many other countries.
The Administrative Assistant will provide administrative support for the Finance Departments and Managing Director while working in conjunction with other departments at Pinewood Healthcare as well as relevant people in sister Sites in the Wockhardt Company (India & UK). The role holder will be a highly organised professional with key strengths in organising, coordinating and communicating.
Key Responsibilities:- Handling email and phone inquiries.
- Taking messages and redirecting calls as required, including 1 day/week of switchboard duty.
- Sorting the post and booking courier.
- Managing the travel plans, appointments, and agendas of senior management.
- Taking inventory and replacing office supplies when necessary.
- Submitting reports and preparing presentations and general research.
- Developing and maintaining a filing system.
- Photocopying and scanning.
- Creating and updating databases for various forms of data.
- Processing purchase orders and invoices/expenses.
- Taking minutes in staff meetings.
- Assistance to team members in internal audits and information gathering.
- Assisting colleagues and senior management whenever possible.
- Above are not exhaustive and may vary depending on the demands of the role.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment like printers and fax machines.
- Proficiency in MS Office (Word, Excel and PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to multi-task.
- Qualification as an Administrative assistant or Secretary will be a plus.
