Administrative Support Specialist

4 days ago

Ennis, Clare, Ireland beBeeAdministration Full time €40,000 - €60,000

Job Title: Administrative Support Specialist

 

Job Description

We are seeking an organized and detail-oriented individual to join our team as a Facilities & Accounts Administrator. This is a dynamic role that requires excellent administrative skills, strong communication abilities, and the ability to work in a fast-paced environment.

This position will involve providing day-to-day administrative support to our facilities and tooling departments. You will be responsible for scheduling and managing maintenance works, tracking inventory, and processing invoices.

In addition, you will assist with basic accounts administration tasks, such as expense tracking and budget monitoring. You will also provide exceptional customer service to internal stakeholders and external vendors.

If you have 2+ years of experience in an administrative role, preferably within a facilities or tooling environment, we encourage you to apply.

Key Responsibilities:
  • Schedule and manage Planned Preventive Maintenance (PPM) works
  • Assign and track Reactive Maintenance tasks for on-site teams or contractors
  • Maintain accurate records in the ERP system
  • Prepare monthly reports on activities, expenditure, and requisitions
  • Provide day-to-day administrative support to the Facilities Team
  • Plan and coordinate PPM for tooling equipment
  • Oversee calibration and maintenance schedules
  • Source, purchase, and track tooling equipment
  • Manage ERP documentation and reporting, including KPIs and expenditure analysis
  • Support the Tooling Team with administrative duties
  • Process purchase orders and supplier invoices
  • Assist with expense tracking and budget monitoring
  • Liaise with the finance department to ensure timely payments
  • Maintain accurate financial records relating to Facilities and Tooling costs

 

Benefits

We offer a competitive salary and benefits package, as well as opportunities for career growth and professional development. As a valued member of our team, you will enjoy a supportive and collaborative work environment.

 

About Us

We are a globally recognized aviation company dedicated to delivering exceptional service and quality results. Our commitment to excellence extends beyond our products and services to our employees, customers, and communities.

 

This job description is subject to change based on business needs and requirements. Applicants must be eligible to work in [country/region].

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