Facilities Administrator

4 days ago

Ennis, Clare, Ireland Eflexes Full time

Facilities & Accounts Administrator Shannon Full-time | Permanent | Competitive Salary & Benefits Our aviation client in Shannon is expanding, and due to growing operational demands, we are looking for a Facilities & Accounts Administrator to join their dynamic team.
This is a fantastic opportunity to secure a long-term, stable role with a global industry leader, offering excellent career development potential.
The Role This is a varied and engaging position supporting both the Facilities and Tooling Departments, while also assisting with basic accounts administration.
Youll play an important role in keeping the operation running smoothly from scheduling maintenance works to processing invoices.
Key Responsibilities Facilities Department Schedule and manage Planned Preventive Maintenance (PPM) works.
Assign and track Reactive Maintenance tasks for on-site teams or contractors.
Maintain accurate records in the ERP system.
Prepare monthly reports on activities, expenditure, and requisitions.
Provide day-to-day administrative support to the Facilities Team.
Tooling Department Plan and coordinate PPM for tooling equipment.
Oversee calibration and maintenance schedules.
Source, purchase, and track tooling equipment.
Manage ERP documentation and reporting, including KPIs and expenditure analysis.
Support the Tooling Team with administrative duties.
Accounts Administration Process purchase orders and supplier invoices.
Assist with expense tracking and budget monitoring.
Liaise with the finance department to ensure timely payments.
Maintain accurate financial records relating to Facilities and Tooling costs.
Skills & Requirements 2+ years administrative experience, ideally within a Facilities, Tooling, or Accounts environment.
Proficient in MS Office (Excel, Word, Outlook).
High attention to detail with strong organisational skills.
Ability to prioritise tasks and work to deadlines.
Strong communication skills, both verbal and written.
Fluent in English (written & spoken).
Experience with ERP systems and basic accounts processes (invoicing, purchase orders) is an advantage.
Why Join?
Permanent, secure role in a globally recognised aviation company.
Competitive salary and benefits package.
Opportunity to work in a varied and interesting position no two days are the same.
Supportive and collaborative work environment.
Career growth and professional development encouraged.

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