Global AP and T&E Operations Leader

7 days ago

Dublin, Dublin City, Ireland beBeeOperations Full time €90,000 - €123,000

Job Title: Global AP and T&E Operations Leader

Job Description:

The Global Accounts Payable (AP) and Travel & Expense (T&E) Operations Leader is responsible for overseeing the company's worldwide AP and T&E operations. This role ensures accuracy, compliance, timeliness, and efficiency in AP and T&E functions across multiple regions.

Key Responsibilities:
  • Leadership & Strategy:
    • Lead and manage global AP and T&E teams across multiple regions, ensuring alignment with corporate policies and local regulations.
    • Champion the use of Artificial Intelligence (AI), Optical Character Recognition (OCR), and intelligent data recognition to improve data accuracy, reduce manual intervention, and accelerate processing cycles.
    • Develop and implement global AP and T&E policies, procedures, and controls to drive compliance and operational excellence.
  • Accounts Payable Operations:
    • Oversee the end-to-end AP process, including invoice receipt, coding, approval workflows, payment runs, and aged creditors reconciliation.
    • Manage global payment cycles, ensuring accuracy and timeliness.
    • Resolve escalated vendor inquiries, disputes, and payment issues.
  • Travel & Expense Management:
    • Oversee T&E policy administration, employee compliance monitoring, and timely reimbursement processes ensuring accurate reporting and streamlined audit processes.
    • Partner with Corporate Services, Compliance, HR, and Business Partners to ensure cost-effective travel arrangements and enforce policy adherence.
    • Conduct T&E audits to ensure policy compliance, identify potential fraud, and recommend corrective actions.
  • Compliance, Controls & Reporting:
    • Ensure AP and T&E processes comply with company policies, Generally Accepted Accounting Principles (GAAP)/International Financial Reporting Standards (IFRS), tax requirements, and relevant international regulations.
    • Partner with internal and external auditors for AP and T&E audits, providing documentation and process transparency.
    • Prepare and present AP and T&E performance metrics, Key Performance Indicators (KPI) dashboards, and process improvement recommendations to leadership.

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