Administrative Support Specialist

2 weeks ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €30,000 - €40,000
Administrative Assistant Job Description

The purpose of this role is to provide administrative support to the HR team in delivering a high-quality, efficient, and fully compliant service.

This involves tracking and administering company-wide timesheets, compiling notes and tracking changes for weekly and monthly payroll submissions, supporting fleet administration activities, and ensuring all employee electronic files are complete, accurate, and up-to-date.

The successful candidate will also assist with coordinating interviews, drafting offers of employment, and managing elements of the employee onboarding process by inputting data onto HR systems.

Key responsibilities include:

  • Managing the administration of timesheets, ensuring accurate and timely submissions.
  • Compiling and maintaining accurate records for payroll and employee administration purposes.
  • Providing support for fleet administration activities, including vehicle management and maintenance.
  • Maintaining the accuracy and completeness of employee electronic files.
  • Assisting with the coordination of interviews and recruitment activities.
  • Drafting offers of employment and other essential documentation.

To be successful in this role, you will need to have:

  • A degree in HR or Business Administration.
  • Associate membership of the CIPD desirable.
  • Previous experience in HR or office administration.
  • Knowledge of HR administrative processes and systems.
  • Familiarity with payroll and timesheet administration.
  • Excellent organizational skills with strong attention to detail.
  • Proficiency in Microsoft Office Suite.
  • Effective verbal and written communication skills.
Benefits

As an employee in this role, you can expect to enjoy a range of benefits, including professional development opportunities, competitive salary, and a dynamic working environment.

Why Choose This Role?

This is an exciting opportunity to join a dynamic team and contribute to the delivery of high-quality HR services. If you are a motivated and organized individual with excellent communication skills, we would love to hear from you.

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