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Operations Coordinator for People

3 weeks ago

Dublin, Dublin City, Ireland Brightwater Full time

Are you a highly organised and proactive individual with a passion for providing exceptional administrative support?

About the Role:

This is a mid-senior level role that requires exceptional administrative support to the Director and the Leadership Team.

Key Responsibilities:
  • Provide high-level administrative support to the Director of People and Culture and the Leadership Team.
  • Manage complex diaries, coordinate meetings and arrange travel.
  • Act as the primary point of contact for internal and external queries.
  • Serve as the internal link between HR and the Communications department for internal communications.
  • Manage projects, track deadlines and ensure timely completion of tasks.
  • Handle confidential information with utmost discretion and professionalism.
  • Manage applications and maintain accurate records.
  • Take minutes during meetings and follow up on action points.
  • Process invoices, expense reports and other financial documentation.
Requirements:
  • Proven experience as an Executive Assistant or similar.
  • Experience in managing projects, events, and large meetings.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Strong decision-making and problem-solving skills.
  • Exceptional written and verbal communication skills.
  • Ability to maintain confidentiality and build strong working relationships.