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Administrative Officer
3 weeks ago
This is a temporary 3-month contract position based in Galway City, supporting the efficient day-to-day administration of an area of responsibility.
As an Administrative Officer, you will be responsible for ensuring deadlines are met and service levels are maintained. This includes ensuring an even distribution of workload among team members, taking into account absence due to annual leave etc.
You will support the preparation and issuing of office documentation (correspondence, reports, etc) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy. Additionally, you will use appropriate technology to ensure work is completed to a high standard.
Maintaining confidentiality of documentation, records, etc. is also a key aspect of this role. You will need to ensure that archives and records are accurate and readily available. Line management must be kept informed of issues, and the service should be kept informed with their views communicated to middle management.
Key Responsibilities- Ensure efficient day-to-day administration of area of responsibility.
- Meet deadlines and maintain service levels.
- Distribute workload evenly among team members.
- Support preparation and issuing of office documentation.
- Use technology to ensure high-quality work.
- Maintain confidentiality of documentation and records.
- Ensure archives and records are accurate and accessible.
- Keep line management informed of issues.
- Communicate with service users and management.
