Highly Professional Administrative Support Specialist

20 hours ago

Cork, Cork, Ireland beBeeSupport Full time €55,000 - €80,000

Job Description:

We are seeking a highly professional and discreet Administrative Support Specialist to provide comprehensive support to both the Director of External Manufacturing and the Vice President of External Quality. This is a pivotal role requiring strong organisational skills, attention to detail, and the ability to work with senior stakeholders in a fast-paced environment.

Key Responsibilities:

  • Diary & Calendar Management: Efficiently manage complex diaries, coordinate scheduling, and ensure alignment of priorities.
  • Travel & Expenses: Organise domestic and international travel arrangements, prepare detailed itineraries, and process travel and expense claims accurately.
  • Meeting Coordination: Arrange internal and external meetings, prepare agendas, record and distribute minutes, and follow up on action items.
  • Executive Presentations: Draft, edit, and prepare high-quality PowerPoint presentations and other executive-level materials.
  • Email & Correspondence Management: Monitor, prioritise, and manage incoming communications with professionalism and discretion.
  • Systems & Processes: Manage purchase orders and ensure accurate use of corporate and payroll systems.
  • Stakeholder Engagement: Act as a professional point of contact for internal and external senior stakeholders, handling sensitive information with confidentiality at all times.

Required Skills and Qualifications:

  • Proven experience as an Executive Assistant or similar role supporting senior leadership.
  • Strong organisational and time-management skills with the ability to prioritise and multitask effectively.
  • Excellent communication skills, both written and verbal, with strong attention to detail.
  • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and experience with corporate systems.
  • Ability to demonstrate discretion, confidentiality, and professionalism when handling sensitive matters.
  • Strong interpersonal skills with the ability to build trusted relationships across senior levels of the organisation.

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