Document Management Specialist

7 days ago


Dublin, Dublin City, Ireland Wills Bros Ltd. Full time

Wills Bros Ltd. is seeking an experienced professional to manage and maintain project documentation in accordance with company standards and client requirements.

The ideal candidate will be self-motivated, hardworking, and possess a strong understanding of civil engineering processes.

Key Responsibilities:

  • Set up and maintain the document control system ensuring alignment with ISO 19650 requirements.
  • Track, organise, and distribute project documents to stakeholders maintaining version control and revision histories.
  • Ensure all documentation complies with established naming conventions, metadata standards, and formatting guidelines.
  • Manage access permissions to project documentation ensuring that sensitive information is only accessible to authorized personnel.
  • Serve as the main point of contact for document-related queries supporting project teams with document management best practices.

Qualifications and Experience:

  • Proven experience in document control or records management within a construction or design environment.
  • Experience working in a highly regulated environment is a plus.
  • Familiarity with document management systems such as ACC BiMBuild/Bim360; Aconex, ProjectWise, or SharePoint.
  • Basic understanding of BIM processes and standards (ISO 19650 knowledge is a plus).
  • Strong organisational skills with attention to detail.
  • Effective communication and interpersonal skills to coordinate with diverse project teams.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional development and career progression.
  • A supportive and collaborative work environment.
  • Involvement in high-profile and impactful projects.


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