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Document Management Specialist

3 weeks ago

Dublin, Dublin City, Ireland Wills Bros Group Full time

About Wills Bros Group

We are a leading construction company with a strong presence in the industry. Our team is dedicated to delivering high-quality projects on time and within budget.

Job Overview

This is an exciting opportunity for an experienced Document Controller to join our team in Dublin. As a key member of our project team, you will be responsible for managing and maintaining all project documentation, ensuring proper filing, tracking, and distribution of documents in compliance with company standards and client requirements.

Key Responsibilities:

  • Set up and maintain the document control system, ensuring alignment with ISO 19650 requirements.
  • Track, organize, and distribute project documents to stakeholders, maintaining version control and revision histories.
  • Ensure all documentation complies with established naming conventions, metadata standards, and formatting guidelines.
  • Facilitate the secure storage, retrieval, and archiving of project documentation within the CDE or document management system.
  • Manage access permissions to project documentation, ensuring that sensitive information is only accessible to authorized personnel.
  • Serve as the main point of contact for document-related queries, supporting project teams with document management best practices.
  • Conduct quality checks to ensure all documents are complete, legible, and accurate.

Requirements and Qualifications

  • Proven experience in document control or records management, within a construction or design environment.
  • Experience working in a highly regulated environment is a plus.
  • Familiarity with document management systems such as ACC BiMBuild/Bim360; Aconex, ProjectWise, or SharePoint.
  • Basic understanding of BIM processes and standards (ISO 19650 knowledge is a plus).
  • Strong organizational skills with attention to detail.
  • Effective communication and interpersonal skills to coordinate with diverse project teams.

What We Offer

  • A competitive salary and benefits package.
  • Opportunities for professional development and career progression.
  • A supportive and collaborative work environment.
  • Involvement in high-profile and impactful projects.