Facilities Scheduling Coordinator

2 weeks ago

Dublin, Dublin City, Ireland beBeeCoordination Full time €40,000 - €70,000
Job Description:

We are seeking a highly organized and detail-focused Scheduling Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring all maintenance tasks are assigned, carried out, and completed in a timely manner.

You will work closely with the management and operations teams to ensure smooth delivery of services and respond promptly to any issues that may arise. Your excellent communication skills will also enable you to effectively manage relationships with suppliers and stakeholders.

Key Responsibilities:
  • Schedule and manage maintenance tasks through to completion, ensuring all required documentation is completed in line with business procedures.
  • Work closely with the management and operations teams to deliver services and escalate issues as necessary.
  • Develop and maintain close relationships with suppliers to ensure timely delivery of documentation and support.
  • Review and update task backlogs, providing mitigation strategies and relevant communications to the management and operations teams.
  • Close out open P1s and P2s efficiently, keeping both internal and external clients updated.

This role requires strong organizational and administrative skills, including accuracy, attention to detail, and logical thinking. Familiarity with CAFM systems, preferably Maximo, and scheduling tools is desirable. Experience in technical facilities management, including PPM operations, compliance, and H&S management, would be a distinct advantage.

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