Professional Administrator

17 hours ago

Dublin, Dublin City, Ireland beBeeExecutive Full time

Job Summary:

We are seeking a highly organized and proactive Executive Support Professional to join our team. As an Executive Support Professional, you will be responsible for providing administrative support to executives, managing their schedules, coordinating communication, and preparing correspondence and reports.

The ideal candidate will have excellent organizational skills, the ability to manage multiple tasks simultaneously, and strong attention to detail. They will also have exceptional verbal and written communication skills and be able to maintain confidentiality.

Responsibilities:

  • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
  • Coordinate communication between the executive team and internal/external stakeholders in both English and German.
  • Prepare and edit correspondence, reports, and presentations to support business objectives.
  • Organize and prioritize incoming communications, including emails and phone calls, ensuring timely response to urgent matters.
  • Assist with project management tasks, tracking deadlines and deliverables to ensure the smooth execution of projects.

Requirements:

  • Fluency in German and English, both written and verbal, is essential.
  • Proven experience as an Executive Support Professional or in a similar administrative role, preferably supporting executives.
  • Exceptional organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
  • Strong attention to detail and a proactive approach to problem-solving.
  • Excellent verbal and written communication skills to interact confidently with stakeholders at all levels.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

What's on offer:

  • A competitive salary package with regular salary increases.
  • 20 days Annual Leave.
  • Free parking.

Work model:Hybrid (3 days onsite, 2 days WFH)

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