Exceptional Administrative Professional

2 weeks ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €30,000 - €40,000

We are a full-service law firm with a dynamic and growing operations team. Our Dublin office is seeking an exceptional Receptionist to join us in providing top-notch administrative support.

About the Role:

This is a permanent, full-time position reporting directly to the Operations Manager. As part of our operations team, you will work closely with all teams in the business to add value and see how the company works from the inside out.

The role includes but is not limited to:

  • Front-of-house duties
  • Greeting visitors and ensuring their needs are met
  • Answering and forwarding calls efficiently
  • Scheduling meetings and calendar management
  • Sorting and distributing post
  • Managing the administrative workload of the organisation within the Operations Team; office post, DX, scanning, deliveries, etc
  • General administration when required
  • Setting up files (soft & hard), conservancy, and archiving to provide accurate information
  • Implementing project workflows and document tagging
  • Liaising closely with teams to set standards that meet quality expectations
  • Working with the wider Operations team to ensure the business is compliant with industry regulatory requirements and monitor risk assessment activities
  • Assisting in developing and implementing initiatives to improve administrative efficiency
  • Assisting in populating and maintaining our CRM Database (Evolve) of existing/potential clients and business partners
Requirements:

To be successful in this role, you will need:

  • 1-2 years' experience in an office reception or administration role (experience working in a busy general legal practice a definite advantage)
  • Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel
  • Experience and knowledge of Evolve software advantageous but not necessary
  • Friendly, confident, and people-oriented individual
  • Proven ability to be self-motivated and independent, as well as able to work cohesively within a team
  • Knowledge of office administration processes, systems, and procedures
  • Ability to work with several people with numerous deadlines
  • Adaptable and comfortable with handling a range of tasks in a fast-paced environment
  • Creative and determined problem solver with a critical eye
  • Meticulous attention to detail, flexible, and very well organised
  • Excellent communication skills, good telephone manner, and fluency in both written and spoken English
Benefits:

We offer a range of benefits to support your career growth and well-being, including:

  • Performance Bonus Scheme
  • VHI Medical Insurance
  • Gym Membership
  • Pension Scheme
  • Continuous professional and personal development
  • Good Friday – closed
  • Business casual dress code
  • Employee Referral Bonus
  • Employee Assistance Programme
  • Tax Saver Commuter Tickets
  • Cycle to Work Scheme
  • Death in Service insurance cover

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