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Executive Administrative Assistant

3 weeks ago

Limerick, Limerick, Ireland beBeeAdministrative Full time
Senior Administrator Job Description

This is a comprehensive job description for a senior administrator position.

  • Job Summary:

The successful candidate will provide administrative support to the Managing Director and internal recruitment team, ensuring seamless day-to-day operations. Key responsibilities include providing administrative assistance, sales support, marketing support, invoicing, reporting, technology management, supplier management, process improvement, communication, and project management.

  • Administrative Support:
    • Provide administrative assistance to the Managing Director and internal recruitment team.
  • Sales Support:
    • Assist the sales team with creating and refining sales presentations.
    • Support customer outreach campaigns and coordinate follow-ups.
    • Provide administrative support for client and prospect communications.
  • Marketing Support:
    • Coordinate social media outreach and content scheduling.
    • Assist with marketing activities, including campaign planning, content creation, and email marketing.
    • Help organize and execute customer outreach and engagement initiatives.
  • Invoicing and Reporting:
    • Manage invoicing processes and maintain accurate financial and sales records.
    • Create and maintain reports using Microsoft Excel and other tools.
  • Technology and Online Systems:
    • Use and maintain online systems and tools to support recruitment processes, marketing efforts, and company operations.
  • Supplier Management:
    • Manage relationships with external suppliers and vendors, ensuring cost-effectiveness and quality service.
  • Process Improvement:
    • Identify opportunities to improve internal processes and implement effective solutions.
  • Communication:
    • Act as a key point of contact for the recruitment and sales teams, ensuring clear and efficient communication across all stakeholders.
  • Project Management:
    • Lead or support small-scale projects as required.

Key Requirements:

  • Experience:
    • 7+ years of office administration experience in a fast-paced, multi-tasking environment.
    • Experience supporting sales teams with marketing, sales presentations, and customer outreach campaigns is highly desirable.
    • Experience in the recruitment industry is a plus but not essential.
  • Skills:
    • Strong proficiency in Microsoft Office, particularly Excel.
    • Comfortable with social media platforms and online marketing tools.
    • Excellent communication skills, both written and verbal.
    • Strong attention to detail and problem-solving skills.
    • Comfortable with technology and online systems.
    • Experience with supplier management and invoicing.
    • Project management and process improvement experience is advantageous.
  • Attributes:
    • Self-motivated and proactive, with a can-do attitude.
    • Adaptable and comfortable in a small company environment.
    • Ability to manage multiple priorities and deadlines.

What We Offer:

  • Competitive Salary: An excellent salary that reflects your experience and expertise.
  • Pension:
  • Hybrid Working Model: Choose from a hybrid working model (e.g., 2 days in the office and 3 days from home) or a full-time in-office model, if preferred.
  • Flexible Start Time: Enjoy flexible start times to accommodate your work-life balance.
  • Supportive Work Environment: A supportive and collaborative work environment in a growing company.
  • Modern Workspace: Work in a modern and well-equipped workspace with access to amenities such as a canteen, games room, and shower facilities.