Strategic Support Professional

1 week ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €60,000 - €80,000
Executive Administrative Assistant Job Opportunity

We are seeking a highly skilled Executive Administrative Assistant to provide strategic support to senior leaders within a global organization.

This is a hybrid role that requires at least 3 days per week in the office, or when required by business needs.

Main Responsibilities:
  • Manage complex executive calendars, resolving conflicts and scheduling high-priority meetings with internal and external stakeholders.
  • Coordinate international travel logistics, ensuring full compliance with company policies.
  • Support day-to-day operations through tasks such as invoicing, budget coordination, ordering, shipping, scanning, filing, and data entry.
  • Organize and facilitate meetings, including agenda preparation, presentation coordination, room reservations, and hospitality for guests.
  • Assist with onboarding and offboarding processes: equipment orders, workspace setup, and navigation of internal systems.
  • Handle sensitive communications and requests with accuracy and discretion.
  • Maintain confidential documentation according to company record retention policies.
  • Represent the organization with professionalism and respect in all interactions.
Ideal Candidate Profile:
  • Proven success supporting senior executives in fast-paced environments.
  • Self-driven, adaptable, and comfortable navigating change.
  • Strong organizational skills with the ability to balance priorities and execution.
Qualifications and Requirements:
  • High school diploma required; some college coursework in Business or related fields preferred.
  • 5+ years of experience in executive-level administrative support.
  • Skilled problem-solver with a proactive mindset.
  • Experience coordinating cross-functional projects.
  • Proficient in Microsoft Office Suite.
  • Strong attention to detail, time management, and interpersonal communication.

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