Healthcare Administration Assistant

4 days ago


County Leitrim, Ireland Ttm Healthcare Full time

Job Description:

We are seeking a highly organized and detail-oriented individual to join our team as a Grade IV Assistant Staff Officer. The role involves providing administrative support to the clinical team, ensuring efficient and effective service delivery.

Key Tasks:

  • Provide administrative support to the clinical team.
  • Manage and prepare correspondence, reports, and meeting minutes.
  • Set up and maintain filing systems and databases to record and track service-user records.
  • Monitor and evaluate administrative procedures to support a client-centered service.
  • Screen telephone calls, take accurate messages, and forward them to relevant staff.
  • Greet and assist visitors in a courteous and confidential manner.
  • Address general queries and provide appropriate information or assistance.
  • Facilitate smooth internal and external communication within the Clinical Team.
  • Receive, sort, and distribute incoming mail efficiently.
  • Manage outgoing mail daily, ensuring timely processing.

Requirements:

  • Strong administrative and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and database management.
  • Ability to handle confidential information with discretion.
  • Strong time management and multitasking skills.


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