Facilities Operations Coordinator

2 days ago

Shannon, Ireland beBeeCareer Full time €35,000 - €42,000
Job Description:

The role of Facilities Administrator is a fantastic opportunity to secure a long-term, stable position with a global industry leader. You will play an important role in keeping the operation running smoothly from scheduling maintenance works to processing invoices.


Key Responsibilities:
  • Schedule and manage Planned Preventive Maintenance (PPM) works for the Facilities Department.
  • Assign and track Reactive Maintenance tasks for on-site teams or contractors.
  • Maintain accurate records in the ERP system.
  • Prepare monthly reports on activities, expenditure, and requisitions.
  • Provide day-to-day administrative support to the Facilities Team.

Tooling Department:

Plan and coordinate PPM for tooling equipment. Oversee calibration and maintenance schedules. Source, purchase, and track tooling equipment. Manage ERP documentation and reporting, including KPIs and expenditure analysis. Support the Tooling Team with administrative duties.


Accounts Administration:

Process purchase orders and supplier invoices. Assist with expense tracking and budget monitoring. Liaise with the finance department to ensure timely payments. Maintain accurate financial records relating to Facilities and Tooling costs.


Required Skills & Qualifications:
  • At least 2 years of administrative experience, ideally within a Facilities, Tooling, or Accounts environment.
  • Proficient in MS Office (Excel, Word, Outlook).
  • High attention to detail with strong organisational skills.
  • Ability to prioritise tasks and work to deadlines.
  • Strong communication skills, both verbal and written.
  • Fluent in English (written & spoken).
  • Experience with ERP systems and basic accounts processes (invoicing, purchase orders) is an advantage.

Why Join?

This is a permanent, secure role in a globally recognised aviation company. The competitive salary and benefits package make it an attractive option. The varied and interesting position ensures no two days are the same. The supportive and collaborative work environment encourages career growth and professional development.

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