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HR Team Support Specialist

2 weeks ago

Dublin, Dublin City, Ireland WILLIAM FRY LLP Full time
Role Summary

This HR Assistant role involves providing administrative support to the firm's HR team and contributing to creating an engaging experience for employees. The successful candidate will work closely with the HR team to deliver and manage the end-to-end employee lifecycle.

Key Accountabilities
  • Act as the firm administrator for the Law Society, managing annual Practising Certification renewal processes, and coordinating PPC application packs for new trainee solicitors.
  • Coordinate all leave activity, including annual leave, family leave, and sickness-related absence.
  • Update and maintain employee data on the HR system for new and existing employees.
  • Assist with employee queries and troubleshoot system issues, finding solutions to enhance system accuracy and efficiency.
  • Manage the firm's Travel Pass and Cycle to Work schemes, communicating with payroll and ensuring system updates are made.
  • Coordinate the leavers process, collecting documentation, informing relevant parties, and scheduling exit interviews.
  • Complete accurate employment references as requested and manage monthly payroll for starters, leavers, and benefits.
  • Provide administrative support with the HR mailbox, assigning queries, and responding to employees in a timely manner.
  • Collaborate with the HR team to operationalize new and improved processes and act as a process owner for key projects and processes.
  • Prepare data reports, such as headcount, absence, and leave, and assist with ad-hoc tasks within the HR Operations team.