Facilities Coordinator Specialist

2 weeks ago

Dublin, Dublin City, Ireland Southpointe Academy Full time
Job Overview:
Ocuco Limited, a leading software solutions provider in the eyecare industry, has an exciting opportunity for an experienced Office Manager to join their team.
This role offers a unique blend of office administration and facilities management, providing a challenging and rewarding experience for the right candidate.
The successful applicant will have the ability to work effectively in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
Able to communicate complex ideas clearly and concisely, both verbally and in writing.
Able to build strong relationships with colleagues and external partners.

Responsibilities:
Office Administration: Coordinate company travel, meetings, and events. Manage office supplies, stationery, and maintenance.
Support HR with recruitment and employee onboarding tasks. Assist in planning company events and conferences.

Facilities Management: Oversee global office lease agreements and facilities contracts. Administer service contracts for office maintenance and repairs.
Coordinate fire safety and first aid training for staff. Conduct regular reviews of the company safety statement.
Manage employee workstations and act as a keyholder for emergency callouts.
Oversee the procurement and maintenance of office furniture and equipment.

Requirements:
5+ years of experience in office administration or facilities management. Strong expertise in Microsoft Office Suite and facility management software.
Demonstrated ability to manage office operations and facilities effectively. Proven track record in event planning and project coordination.
Able to work in a fast-paced environment with multiple priorities and deadlines. Strong organizational and time management skills.
Able to communicate complex ideas clearly and concisely. Able to build strong relationships with colleagues and external partners.
Able to maintain confidentiality and handle sensitive information appropriately.

Prioritizing team collaboration and interpersonal skills is essential – the ideal candidate should be approachable, proactive, and comfortable engaging with employees and external guests at all levels.

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