Administrative Director

2 weeks ago

Dublin, Dublin City, Ireland beBeeStrategic Full time €70,000 - €90,000
Senior Office Manager

The ideal candidate will be responsible for leading a team of administrative professionals, providing strategic support to senior leadership and functional teams. They will work closely with other managers to support cross-functional initiatives and projects requiring administrative input or coordination.

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  • Leadership & Management
    • Lead and develop a team of administrative professionals, including regular 1:1s, performance reviews, and objective setting. To ensure right first time and on time delivery.
    • Foster a culture of collaboration, continuous improvement, and high performance within the administration team.
    • Delegate tasks appropriately and ensure coverage across administrative responsibilities across the region and support office.
  • Process Excellence
    • Identify and implement process improvements that enhance administrative efficiency and service delivery.
    • Standardise administrative procedures across offices to ensure consistency and best practices.
    • Work with Regional stakeholders and functions (e.g., IT, Finance, HR) to ensure alignment of administrative processes with wider company systems.
  • Vendor Collaboration
    • Collaborate closely with Procurement and relevant functions to set up new suppliers and ensure smooth onboarding.
    • Oversee supplier setup processes and act as the main liaison between Procurement, vendors, and internal stakeholders.
    • Support procurement activities related to office services, ensuring value for money and compliance with company policies.
    • Guide the team in managing EBP expenses, travel bookings, and purchase orders as required.
  • Office Operations
    • Oversee the coordination of office facilities, supplies, and services, ensuring a professional and efficient work environment via the office coordinator.
    • Manage logistical support for meetings, visits, and corporate events, including space booking and equipment needs.
    • Ensure adherence to health and safety standards and compliance with office protocols across all locations.
    Requirements:
    • Strong leadership and organisational skills.
    • Ability to manage competing priorities.
    • Excellent communication and interpersonal skills.

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