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Administrative Support Professional

1 week ago

Dublin, Dublin City, Ireland CCM Recruitment International Full time

As a dynamic and innovative specialized healthcare recruitment company, CCM Recruitment International Ltd is dedicated to delivering exceptional services in domestic and international healthcare staffing.

We are committed to creating a collaborative and inclusive work environment where creativity and dedication thrive. To support our continued growth, we are seeking an experienced Administrative Support Professional to join our team and contribute to our success.

The successful candidate will play a vital role in guiding and supporting candidates throughout the application and onboarding process, ensuring smooth transitions into new roles. This involves collecting documents, processing necessary documentation for visa applications and other registration processes, managing complex relocation logistics, and assisting with quality and compliance management.

Your Key Responsibilities:

  • Ensure accurate and efficient processing of candidate documents, including passports, visas, medical certificates, and educational transcripts, in accordance with immigration and labour laws of destination countries.
  • Coordinated efforts with relevant organizations, universities, embassies, and offices regarding document legalisations, verifications, attestations, and visas.
  • Prepared and submitted candidates' paperwork in compliance with client requirements, utilizing standard forms and templates.
  • Managed the workflow of processing candidates' applications, assigning tasks, tracking progress, and ensuring timely completion of each step in the process.
  • Maintained strict deadlines and documentation requirements of clients and candidates.
  • Facilitated communication between stakeholders involved in processing candidates' applications, including government agencies, immigration authorities, healthcare institutions, and applicants themselves.

Requirements:

  • Bachelor's degree in any field.
  • At least 2 years post-graduation experience.
  • Previous administration, record keeping, reporting experience and logistical experience desirable.
  • Demonstrable experience in database management.
  • Demonstrable experience in document processing and ability to process large volumes of information accurately, efficiently, and in a timely manner.
  • Detail-oriented with strong planning, workflow management, and organizational skills.
  • Strong computer and software application skills, especially proficiency in using Microsoft Office tools, especially Excel, Word, and PowerPoint.
  • Analytical, time management, and task management skills.
  • Understanding of quality management and compliance.
  • Excellent written and oral communication and interpersonal skills.
  • Customer service oriented.
  • Energetic, self-motivated, independent.