Chief Financial Administrator

Financial Services Coordinator Opportunity

This role involves providing general administration support for operations, sales, and senior management teams.

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• Interact with clients, insurance brokers, and accountants in a professional manner\
• Participate in additional projects as required\
• Ensure effective email management and respond to telephone calls promptly\
• Comply with relevant legislation relating to data protection and confidentiality\
• Participate fully in training to understand all operations processes\
• Develop strong relationships with stakeholders and provide excellent customer service\
• Contribute to the development of business processes and procedures\
• Work closely with the team to achieve set goals and objectives\
• Take ownership of administrative tasks and ensure timely completion\
• Manage multiple priorities and work under pressure to meet deadlines\
• Collaborate with other departments to achieve business objectives\
• Identify opportunities for process improvement and implement changes\
• Provide administrative support for special projects and events\
• Assist in the development and implementation of business strategies\
• Support the team in achieving high levels of productivity and efficiency\
• Engage in continuous learning and professional development to enhance skills and knowledge\
• Stay up-to-date with industry trends and best practices\
• Build and maintain effective relationships with internal and external stakeholders\
• Communicate effectively with colleagues, management, and clients\
• Present information clearly and concisely in written and verbal form\
• Facilitate meetings and take minutes as required\
• Prepare and distribute meeting materials and follow-up actions\
• Develop and implement effective communication strategies\
• Coordinate travel arrangements and itineraries\
• Manage and maintain accurate records and files\
• Maintain confidentiality and handle sensitive information with discretion\
• Perform other administrative tasks as required\
• Contribute to a positive and supportive team culture\
• Embody the company's values and vision\
• Adhere to company policies and procedures\
• Attend regular team meetings and contribute to discussions\
• Participate in ongoing training and development programs\
• Engage in performance evaluations and goal setting\
• Provide feedback and coaching to colleagues\
• Conduct research and analysis to support business decisions\
• Collaborate with other teams to achieve common goals\
• Identify areas for improvement and implement changes\
• Monitor and report on key performance indicators (KPIs)\
• Communicate effectively with stakeholders at all levels\
• Build trust and credibility with colleagues and clients\
• Be proactive and responsive to changing business needs\
• Flexibility and adaptability are essential in this role\
• Results-oriented and motivated individual sought\
• Highly organized and efficient administrator required\
• Excellent communication and interpersonal skills\
• Ability to work well under pressure and manage competing priorities\
• Strong analytical and problem-solving skills\
• Proficient in Microsoft Office applications\
• Experience with databases and data entry preferred\
• Accuracy and attention to detail critical in this role\
• Familiarity with office software and equipment an asset\
• Previous experience in a similar administrative role an advantage\
• College diploma or degree in Business Administration or related field\
• Administrative Assistant certification preferred but not required\
• Professional certifications such as Certified Administrative Professional (CAP) or Certified Management Consultant (CMC) an asset\
• First aid and CPR certification an asset\
• Reliable transportation and ability to travel occasionally\
• Availability to work flexible hours including evenings and weekends as required\
• Ability to lift 25 pounds and perform other physical demands of the job\
• Immunizations and TB test may be required for certain positions\
• Valid driver's license required for some roles\
• Willingness to learn new technologies and systems\
• Passion for delivering exceptional customer service\
• Positive attitude and strong work ethic\
• Team player with excellent communication skills\
• Proactive approach to problem-solving\
• Comfortable working in a fast-paced environment\
• Detail-oriented and highly organized\
• Strategic thinker with ability to prioritize tasks\
• Results-driven and outcome-focused\
• Effective time management and prioritization skills\
• Organizational and planning skills necessary for success in this role\
• Self-motivated and disciplined with a strong work ethic\
• Cooperative and collaborative mindset\
• Continuous learner with passion for growth and development\
• Flexibility and adaptability essential for success in this role\
• Able to juggle multiple priorities and deadlines\
• Exemplary communication and interpersonal skills\
• Exceptional organizational and administrative skills\
• Results-driven with a focus on delivering quality results\
• Excellent analytical and problem-solving skills\
• Good understanding of financial concepts and terminology\
• Basic knowledge of financial software and systems\
• Proficient in Microsoft Excel, Word, and Outlook\
• Working knowledge of database software and online tools\
• Knowledge of financial principles and regulatory requirements\
• Understanding of financial markets and instruments\
• Practical knowledge of accounting principles and standards\
• Compliance with regulatory requirements and policies\
• Commitment to maintaining confidentiality and handling sensitive information\
• Adherence to company policies and procedures\
• Adaptability and flexibility to change in a rapidly evolving environment\
• Respectful and courteous when interacting with others\
• Relevant certifications and qualifications an asset\
• Post-secondary education in finance, business administration or related field\
• Applicable experience in a financial services environment\
• Fluency in English language is essential\
• Additional languages spoken an asset\
• IT literate with basic computer skills\
• Proficiency in Microsoft Office suite\
• Database management software experience an asset\
• Competencies in spreadsheets, word processing, and presentations\
• Well-developed analytical and problem-solving skills\
• Attention to detail and accuracy crucial\
• Time management and organizational skills essential\
• Excellent oral and written communication skills\
• Conflict resolution and negotiation skills\
• Leadership and supervisory experience an asset\
• High school diploma or equivalent required\
• Post-secondary education in a related field an asset\
• Minimum 2 years of administrative experience\
• 1-2 years of experience in a financial services environment an asset\
• Finance or business administration degree an asset\
• Customer service background an asset\
• Previous experience in a busy office environment an asset\
• Classified advertising copywriting an asset\
• Up-to-date knowledge of job search techniques and employment market trends an asset\
• References available upon request\

Full-time and permanent role

Four days remotely and one day in Belfast from 9am to 5pm, Monday to Friday

Opportunity to work with a reputable Finance Solutions company that operates across the whole island of Ireland and the UK