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Administrative Coordinator

3 weeks ago

Kilkenny, Kilkenny, Ireland beBeeHumanResources Full time €35,000 - €50,000
HR Assistant

We are seeking a highly organized and detail-oriented individual to join our HR team as an HR Assistant. This role is responsible for providing administrative support to the HR Department, ensuring the smooth running of the department in an organized and efficient manner.

Key Responsibilities:
  • Maintain and update employee records ensuring accuracy.
  • Preparing contracts of employment for new starters.
  • Processing background checks, credential checks, reference checks and applying for work permits as required.
  • Ensure that employees are scheduled for induction to their role.
  • Be the first point of contact for HR-related queries. Escalate these queries to the HR Business Partner as required.
  • Take ownership of employee files ensuring all are audit and legal compliant.
  • Be responsible for preparing reports from the HRIS for example starters and leavers, sick leave, headcount.
  • Tracking and recording changes to terms and conditions and updating the HRIS and T&A system.
  • File documents as they are received.
  • Represent HR at interdepartmental meetings where required.
  • Assist in data consolidation for audits and accreditation.
  • Assist in payroll processing, verifying records where required.
Requirements:
  • Minimum 2 years' experience working in a busy HR department.
  • Possess a relevant HR qualification and be CIPD qualified, or working towards same.
  • Proficient in IT systems, in particular MS Word, MS Teams, Outlook and PowerPoint with the ability to present data in a visual and creative way.
  • Excellent organizational skills with a growth mindset.
  • Process the highest degree of integrity and confidentiality in all aspects of the role.
  • Excellent interpersonal and communication skills together with the ability to work in a fast-paced environment.
  • Have excellent attention to detail and ability to work on own initiative.
Benefits:
  • Competitive pay for the work you do - base pay, performance-related pay and premium pay where applicable.
  • Fully paid maternity and paternity leave for new parents.
  • Competitive Pension Plan, company-funded Death in Service Benefit x 3 times.
  • Critical Illness cover for all employees up to the age of 66.
  • Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
  • Enhanced annual leave up to a maximum of 27 days.
  • Flexible working opportunities to support you to work around external family commitments.
  • Opportunities for each employee to reach their career goals through continued learning and/or advancement.