Project Administrator

Project Administrator - Document Controller -Consultancy - Dublin

Office/Project Location: Dublin

Employment Type: Long term contract 

Work Location: Office based

Pay: €26-28 Per Hour Rate 8 hrs per day x 5 days per week 

Experience: 5+ years

Visa: EU passport or Stamp 4 visa required

Our Client is one of Ireland's leading EPCm consultancies with offices in Dublin and Cork. 

The individual will work as a key part of a small Dublin based core team drawing on specialist and experts from various disciplines as required. The individual would have experience in a project administration role, ideally in the highway, transportation or construction industries. They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of documentation management techniques. They will be working with Contractors, Clients and Internal Teams

The Project Administrator will report to and support the Commission Manager in delivering the services to the client(s).

KEY RESPONSIBILITIES

To monitor, appraise, develop, and control the information output from the Commission Team including responsibility for all reports and briefing notes. To monitor, appraise and control the information received from the Operators. Duties include:

• Control of critical documents via a shared drive;

• Coordination and management of project controls/ documentation;

• Submission and tracking of project documentation including Task Orders, Reports, Letters,

• Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager

• Coordination and management of weekly timesheets;

• General administration duties including, filing, reporting etc;

• Attendances at project meetings, record actions and the preparation of meeting notes;

• Drafting of reports and presentations for issue internally and externally;

• Compiling dashboards and liaising with contributions to meet deadlines

• To maintain a knowledge on the status of the project documentation at all times and be able to report internally;

• Support the Commission Manager and ensure effective management of contracts including progress reporting;

• Draft communications and correspondence to contractors;

• To liaise with other teams and within the wider business and other key stakeholders;

• Manage day to day administrative duties and ensuring procured for internal processes are in place and kept up to date;

• Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

CO-OPERATION AND COMMUNICATION

The successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client and the O & M Contractors

Requirements

A minimum level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent plus 5 years postgraduate experience in their area of expertise.

Fluent in written and spoken English.

The individual must have / be

• Good team player;

• Analytical, numerate and self-motivated;

• Excellent written and verbal communication skills;

• Ability to prioritise, to achieve deadlines and to work with minimal supervision;

• Demonstrate initiative with managing workload;

• Strong interpersonal skills;

• Good experience and knowledge of project administration, ideally in a multidisciplinary environment; and

• A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.

Package

Long term contract role

€26-28 Per Hour Rate 8 hrs per day x 5 days per week