Procurement Specialist

Job description

​​​​​​​Develop and manage end-to-end procurement processes, including the preparation of tender and request-for-quotation documentation.Engage directly with the Office of Government Procurement (OGP) to ensure alignment with public procurement policies and to utilise appropriate framework agreements.Collaborate with colleagues across An Garda Síochána to develop tender documentation and manage contracts.Monitor and manage contractual arrangements to ensure compliance and value delivery.Build and maintain strong vendor relationships to optimise value for money and implement best practice sourcing strategies.Evaluate suppliers, products, and services to ensure cost-efficiency and high quality in line with procurement objectives.Liaise with stakeholders to clarify procurement requirements and provide guidance as needed.Support the effective management of expenditure by ensuring all procurement activities adhere to the Public Spending Code and deliver maximum value.Supervise and manage the work within the area of responsibility, ensuring high standards of performance and compliance.Actively participate in OGP sourcing teams and cross-functional procurement initiatives.Maintain and manage the organisation's contracts register.Analyse expenditure data to identify opportunities for cost savings, service improvements, and enhanced supplier performance.Facilitate clear and effective communication with stakeholders at all levels across the organisation.Contribute to the successful implementation of change initiatives and organisational improvements as required.Support the preparation of financial governance reports through timely and accurate procurement input.Coordinate with vendors to ensure efficient and timely procurement operations.Foster and maintain strong working relationships with both internal and external stakeholders to support collaborative procurement efforts.Perform any other duties/tasks that align with the role.

Essential Criteria:

Candidates by the closing date of the competition must meet one of the following criteria:
A. Possess a qualification in a relevant business-related field (minimum Level 6 NFQ) and at least 1 years directly relevant hands-on procurement or contract management experience* from your employment to date.
OR
B. At least 3 years directly relevant hands-on procurement or contract agreement experience* in a busy operating environment from your employment to date.

*Relevant hands-on experience can include, but is not limited to, experience preparing request for tender (RFT) documentation, participating in tender evaluations, and contract management.
​​​​​​​
Candidates must also have experience in at least two of the following areas:

Supporting end-to-end procurement processes, tender preparation, contract management, supplier evaluation, etc.Handling tender documentation or requests for quotations at a support levelMonitoring and reporting on expenditure to identify opportunities for cost savings, service improvements, and enhanced supplier performance.Sourcing suppliers, products, and services to ensure cost-efficiency and high quality in line with procurement objectives.​​​​​​​Develop and manage end-to-end procurement processes, including the preparation of tender and request-for-quotation documentation.Engage directly with the Office of Government Procurement (OGP) to ensure alignment with public procurement policies and to utilise appropriate framework agreements.Collaborate with colleagues across An Garda Síochána to develop tender documentation and manage contracts.Monitor and manage contractual arrangements to ensure compliance and value delivery.Build and maintain strong vendor relationships to optimise value for money and implement best practice sourcing strategies.Evaluate suppliers, products, and services to ensure cost-efficiency and high quality in line with procurement objectives.Liaise with stakeholders to clarify procurement requirements and provide guidance as needed.Support the effective management of expenditure by ensuring all procurement activities adhere to the Public Spending Code and deliver maximum value.Supervise and manage the work within the area of responsibility, ensuring high standards of performance and compliance.Actively participate in OGP sourcing teams and cross-functional procurement initiatives.Maintain and manage the organisation's contracts register.Analyse expenditure data to identify opportunities for cost savings, service improvements, and enhanced supplier performance.Facilitate clear and effective communication with stakeholders at all levels across the organisation.Contribute to the successful implementation of change initiatives and organisational improvements as required.Support the preparation of financial governance reports through timely and accurate procurement input.Coordinate with vendors to ensure efficient and timely procurement operations.Foster and maintain strong working relationships with both internal and external stakeholders to support collaborative procurement efforts.Perform any other duties/tasks that align with the role.

Essential Criteria:

Candidates by the closing date of the competition must meet one of the following criteria:
A. Possess a qualification in a relevant business-related field (minimum Level 6 NFQ) and at least 1 years directly relevant hands-on procurement or contract management experience* from your employment to date.
OR
B. At least 3 years directly relevant hands-on procurement or contract agreement experience* in a busy operating environment from your employment to date.

*Relevant hands-on experience can include, but is not limited to, experience preparing request for tender (RFT) documentation, participating in tender evaluations, and contract management.
​​​​​​​
Candidates must also have experience in at least two of the following areas:

Supporting end-to-end procurement processes, tender preparation, contract management, supplier evaluation, etc.Handling tender documentation or requests for quotations at a support levelMonitoring and reporting on expenditure to identify opportunities for cost savings, service improvements, and enhanced supplier performance.Sourcing suppliers, products, and services to ensure cost-efficiency and high quality in line with procurement objectives.

Closing date for all completed online application forms is 3:00 PM, Tuesday 16th September 2025.

---