Accounts Payable Assistant

5 days ago

Dublin, Ireland Cpl Full time

I am working with a leading not for profit as they wish to hire on their Creditors/Accounts Payable team for a six-month contract at a grade IV level. This position offers a competitive salary, hybrid working after training and a view for permanency on completion of the contract.

Job title/Grade: Grade IV Officer – Accounts Payable Assistant - Finance

·Preparing suppliers invoices for payment, which involves matching the invoices with Goods Received Notes obtained through the Centros system via Stores. (daily) and through our Pharmacy system (HMMS)

·Registering of Invoices on Accounts Payable system daily. (Through our IDM process) Matching invoices with Purchase Orders on the system.

·Liaise with the Purchasing Department and Pharmacy regarding price queries and the Stores regarding quantity queries.

·In accordance with the Prompt Payments Act all invoices must be queried within ten working days of receipt of same. This will involve following up all invoices rigorously for any discrepancies. Suppliers must be notified of these daily and system notes must be kept up to date to ensure compliance with the Act and avoid interest accruing unnecessarily.

·Reconciliation of Suppliers statements in Excel with Payment Projection Reports midmonth and end of month.

·Handle any queries suppliers have regarding outstanding accounts, including requesting copies of GRN’s, Credit Notes and Invoices.

·Assistance with collating employee expenses for payment monthly.

Requirements

·Minimum of two years’ experience in an Accounts Payable/Finance busy department.

·Relevant Level 8 Degree, AITI, Part Qualified Accountant

·Experience of using a Finance Package

·Working knowledge and experience of Purchase Orders

·Account Reconciliation experience

For more information, please reach out or apply today

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