Travel Co-Ordinator X 2

2 weeks ago

Dublin, Dublin City, Ireland Winthrop Engineering Limited Full time

Overview
Winthrop Technologies is a dedicated data centre delivery partner providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe.
Winthrop specialises in providing turnkey data centre solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.
Winthrop has grown to become the leading and most trusted company in our sector and the only dedicated data centre delivery partner in Europe.
We are currently constructing multiple turnkey data centre projects across Europe, equating to over 500 MW of IT load in flight.
We wish to hire a Travel Co-Ordinator to join the team in our Ballymount Office.
Responsibilities
Act as the primary point of contact for all travel-related matters across the organization
Manage the primary travel email inbox by monitoring incoming messages and prioritizing emails, and promptly forwarding them to the appropriate team members or departments as needed
Manage the travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
Ensure clear and timely communication between head office and approvers/on-site offices
Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
Oversee and support travel operations in Ireland and across European project sites
Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
Monitor and ensure compliance with all travel requests
Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
Maintain accurate records of all travel-related bookings
Prepare high quality reports as required
Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
Assist the other areas of the Travel Department as required
Qualifications
Good command of English, both written and spoken
Organization, attention to detail, and time management
Self-motivated, assertive individual, problem solver and teamwork oriented
Excellent interpersonal skills and business acumen
Extremely proficient in MS Office applications
Awareness about international travel regulations
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