Programme Coordinator

Title: Programme Coordinator Department: Centre of Mastery: Personal Professional and Academic Success Tenure: Permanent, Full time Location: 123 St Stephens Green, Dublin 2 and ERC, Beaumont Hospital Reporting to: Head of Career Development About RCSI RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health.
Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported.
We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health".
For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings.
We are proud that RCSI ranks fifth in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings 2024.
This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health.
Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose.
Innovating for a Healthier Future is RCSI's new five-year strategic plan.
Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all.
The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being.
More details about RCSI can be ; in particular.
RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health.
Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported.
We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health".
We seek candidates whose experience to date has prepared them to contribute to our commitment to the Race Equality Action Plan " at RCSI.
Our students come from all walks of life and so do we.
We hire great people from a wide variety of backgrounds.
This makes our university stronger and ensures we hire the best talent About the post RCSI's Career Development Team is part of the Centre for Mastery: Personal Professional & Academic Success.
The career development team is a team of career professionals and co-ordinators working collaboratively to facilitate and empower students toward career success.
We assist students to overcome challenges they may face during their education and to encourage them to develop sustainable strategies for success as future healthcare professionals.
The Co MPPAS mission is to be a recognised multi-disciplinary centre of excellence, facilitating continuous growth and skills advancement for future healthcare leaders.
Our service vision is to foster personalised student learning, well-being and success in an inclusive educational environment that inspires leadership and builds community.
This will be achieved through pro-active engagement, the delivery of integrated developmental programmes and creative partnerships.
As a Programme Coordinator, you will work closely with the Head of Career Development, the Director of Clinical Electives and various stakeholders to deliver a superior experience in the clinical electives and career development programme.
The successful candidate will need proven experience in administration, change management, in supporting growth and embedding a professional services culture in an evolving institution.
They will also need clearly demonstrated skills in managing both external and internal stakeholders in the context of multiple competing deadlines and priorities, and consistent promotion of an ambitious quality improvement agenda through an integrated approach.
They will build on the existing successes and strengths of the programme to maintain and further develop RCSI's international reputation for excellence.
The post would suit an experienced, enthusiastic and self-motivated co-ordinator who has strong experience of working in a dynamic collaborative team.
The ability to work independently, managing a busy workload with competing priorities and tight deadlines is essential, as is attention to detail and accuracy.
They must have a highly professional approach to work with a team player mentality that offers support for colleagues across the institution and possess excellent organisational and communication skills.
To provide effective, efficient and professional services it is expected that the successful candidate be flexible in terms of hours of work and will maintain confidentiality, diplomacy and tact regarding internal and external relations.
Duties include: Processing of requests, associated paperwork and communications for incoming and outgoing clinical and preclinical elective placements Co-ordination of North American residency programme application documents to include medical school performance evaluations (MSPE) and any other associated documentation as required Proactively respond to all communications related to all the elective and career development programme Provide high-level professional administrative support to Head of career development in relation to student electives and North American residency applications Design and deliver elective and career programme presentations to students Manage complex Excel files to manipulate and automate reported data Run routine reports for career development team, students/alumni, employers, staff and faculty Design, create, change (as needed) the many forms, lists, and reports needed/requested by staff, faculty, and administration.
Input documentation data Collaborate and continuously liaise with internal and external stakeholders to ensure effective delivery of the elective and other career programme's Attend meetings and represent career development team in a professional and courteous manner; Support with general University duties when deemed necessary (i.e., College Awards Ceremonies, Conferrings etc.) Develop strong working relationships with internal and external stakeholders Be flexible and responsive to the needs of staff and students Provide additional support and assistance on tasks and projects as directed by management; Always represent the best interests of Career Development Team in all activities Undergo programmes of training and development as may be required from time to time Perform other duties as may be required from time to time Person specification Knowledge and experience (essential): Proven track record of delivering within a fast-paced team environment Effective analytical and time management skills High level of accuracy and attention to detail Excellent relationship building and interpersonal skills to maximise individual and team effectiveness High level of accuracy and attention to detail Adapt positively to change, can take direction and respond effectively to changing needs and circumstances Proficiency with Microsoft 365 applications Proven ability to learn new processes and procedures High degree of independence, flexibility, initiative and commitment Customer focused; Excellent organisational skills and the ability to demonstrate initiative Proven track record of trouble shooting day to day activities Knowledge and experience (desirable): Degree qualified in a relevant discipline Familiarity with Graduate pathways, Residency Programmes, University Awards and the National Framework of Qualifications Experience with external electives portals including AFMC and VSLO, Ca RMS/ERAS Project management and delivery experience Exposure to process improvement initiatives and delivery of same We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you.
Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter.
Informal Enquiries: Informal enquiries are invited in the first instance through Rebecca O'Brien, Human Resources Department (email: ).
All applications for this post must be made through the career's webpage Rebecca can arrange for relevant queries on the academic aspects of the role to be addressed by the hiring manager.
Please note we do not accept CVs directly.
Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health.
RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally.
Here's a glimpse of the fantastic benefit available: Health and Wellbeing: Our Inspire Programme promotes the importance of taking care of both our general health and mental health.
Inspire manages the Employee Assistance Programme (EAP) offered through Spectrum Life.
Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more.
You can also enjoy access to an onsite gym for just €10 per month.
Work -Life Balance: Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction.
At RCSI, we offer flexible working arrangements, study leave, and career breaks.
In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks.
Family Benefits: RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave.
We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old.
We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent.
We also offer flexible working, discounted Giraffe crche services of up to 20% and a Parents and Carers' Network.
Financial Security: Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance.
Discounted Services: Avail of discounted GP services, Taxsaver commuter tickets, the Biketo Work scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park.
Recognition: At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day.
Professional Growth: RCSI's Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work.
Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study.
Staff Networks: Additionally, we support a range of staff networks, including the Women's Network, Postdoctoral Staff Network, Parents & Carers' Network, Project Manager's Network, LGBTI+ Network, Age Friendly Network etc.
These networks help RCSI to foster a sense of community and inclusivity.
Sports and Social Club: Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes.
Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo.
We also have a variety of discount tickets for shows and events through the year.