Executive Support Assistance

1 week ago

County Dublin, Ireland Frank Keane Mg Full time

About Us: Bluegate Carstore is a busy and customer-focused motor dealership based in Dublin.
We are seeking a proactive and highly organised Executive Support Assistant to join our team.
This role is essential to the day-to-day running of the business, supporting both operational and customer service functions.
The Role: You will work closely with the General Manager and Business Manager, supporting administrative processes across sales, stock, customer service, and compliance.
The role also involves assisting with showroom enquiries, ensuring a smooth and professional customer experience.
Key Responsibilities: Customer Support: Assist with showroom walk-ins in a professional and friendly manner.
Support the call centre team in resolving customer queries.
Executive & Admin Support: Provide admin support to the General Manager and Business Manager.
Prepare reports, and assist with documentation for internal processes.
Stock & Vehicle Admin: Manage vehicle buy-ins.
Maintain in-stock notes , tagging, and stock price adjustments.
Add cost lines in CDK (Keyloop) and manage prep work coordination.
Ownership & Compliance: Process SIMI ownerships, tax, VRT, AA cover, warranties, and logbook transfers.
Handle fines, tolls (Eflow), and documentation issues (VLC, ownerships).
Reporting & Documentation: Update sales reports and stocklists.
Maintain accurate vehicle documentation, support trade invoicing, and resolve ownership issues.
Requirements: Experience in a dealership or similar admin role is highly preferred.
Familiarity with CDK or dealership management systems preferred.
Excellent communication, organisation, and problem-solving skills.
Ability to handle confidential information professionally.
Knowledge of Irish motor trade processes (SIMI, VRT, ownership) is an advantage.
What We Offer: A friendly and supportive working environment.
Exposure to all areas of dealership operations.
Development opportunities as part of a growing team.
Skills: Attention to detail Organisational skills

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